Administrative Analyst; Council Aide

Description

The City Manager’s Office is recruiting for an Administrative Analyst (Council Aide).

The City Manager’s Office plays a central role in advancing the City of Fremont’s priorities and supporting the delivery of effective municipal services. Working closely with the Mayor and six-member City Council, the Office provides executive leadership, policy support, and coordination across City departments to implement Council priorities and address community needs. The City Manager’s Office also fosters community partnerships, promotes interagency collaboration, and leads citywide initiatives that strengthen organizational effectiveness and responsiveness.

Together, the City Council and City Manager’s Office work to ensure that Fremont remains a vibrant, innovative, and responsive community.

The City of Fremont is recruiting for an Administrative Analyst in the City Manager's Office to provide dedicated support to the Mayor and City Council. The Administrative Analyst (Council Aide) will serve as a key administrative resource, providing support for Council operations, coordinating schedules and meetings, preparing correspondence, and tracking assignments and follow-up items. The position will also play an important role in constituent services, responding to public inquiries and working collaboratively with City departments to obtain information, coordinate responses, and address community needs.

Additional responsibilities include providing logistical support for Council-related meetings, conferences, community events, and other official activities, as well as preparing and organizing meeting materials and communications. This highly visible position requires exceptional customer service, strong organizational skills, attention to detail, and the ability to manage competing priorities while maintaining professionalism and discretion. The selected candidate will work closely with elected officials, City leadership, staff, and community members to support effective communication and responsive public service.

The ideal candidate is an organized, detail-oriented professional who enjoys providing excellent customer service and keeping administrative work moving smoothly. This individual is responsive to community members, proactive about schedules and follow-up, and comfortable supporting elected officials and executive leadership in a busy local government environment.

• Experience providing administrative support to executive leadership, elected officials or senior management.
• A strong customer service orientation, including the ability to respond to constituent inquiries with courtesy, patience and professionalism.
• Strong organizational skills and the ability to manage calendars, track assignments, provide reminders and coordinate timely follow-up while balancing competing priorities.
• Excellent attention to detail when preparing correspondence, maintaining records and coordinating meeting and event arrangements.
• Effective written and verbal communication skills and the ability to work collaboratively with City staff, community members and other agencies.
• Sound judgment, discretion and diplomacy when handling sensitive information and inquiries.

Experience working in a city or other government environment, along with familiarity with local government operations, is desirable.

On limited occasions, this position may be required to work evenings or weekends to support meetings or community events.

The first review of applications is Tuesday, November 10, 2026, at 12:00 p.m. (PST). This recruitment may close without notice after this date. A resume and supplemental…