Shipping & Office Administrator

Team up with the most innovative company where Imagination becomes reality! E Ink is the originator, pioneer, and commercial leader in ePaper technology. The Fremont Research & Development team is thriving and growing as we help develop products that are changing how people access information every day. We are seeking qualified candidates who are self-driven, looking to advance their career and become a high-impact player on a team.

Our diversity of people, backgrounds, experiences, thoughts, and perspectives are fostered to create an inclusive work environment.

We offer acompetitive/generous benefits package that fits the needs of our employees. It includes health,dental,vision,wellness programs, employee discounts,401k matches, ongoing development, advancement opportunities and more. This position is also eligible for our bonus program. (see E Ink │ Our Company)

About the Position:

E Ink’s Fremont site is a Research and Development Center with a small warehouse operation. The Shipping & Office Administrator coordinates shipping and receiving, office administration, and site support activities to help maintain an organized and efficient workplace.

This position manages domestic and international shipments, maintains accurate records, and provides administrative support to the Facilities and R&D teams. The role also coordinates office supplies, visitor and vendor interactions, meetings, and employee events.

The successful candidate is organized, proactive, and service-oriented, with strong communication and computer skills and the ability to manage competing priorities while working effectively across teams.

Key Responsibilities:

Shipping, Receiving and Inspecting Shipments

• Receive, unload, and inspect incoming shipments; verify quantities, conditions, and accuracy against purchase orders, packing slips, and other supporting documentation.
• Identify shipments containing chemicals and coordinate appropriate handling and routing with designated personnel in accordance with established procedures.
• Complete receiving transactions in SAP & internal systems, maintain accurate records, and route packages to the appropriate recipients or storage locations.
• Prepare domestic and international shipments, including packaging, shipping labels, commercial invoices, and other required documentation.
• Coordinate shipment requirements and scheduling with carriers, suppliers, and internal teams; track deliveries and resolve shipping discrepancies.
• Maintain complete and accurate shipping and receiving records.

Documentation and Administrative Support

• Support the Facilities and R&D teams with document processing, recordkeeping, and the administration of standard operating procedures (SOPs).
• Organize and maintain documentation in accordance with established company procedures.
• Provide administrative support for office and laboratory operations as needed.

Office and Site Coordination

• Monitor inventory and replenish shipping, facilities, breakroom, and office supplies.
• Serve as a primary point of contact for visitors, vendors, and deliveries, coordinating with appropriate internal contacts.
• Coordinate vending services and follow up with vendors to address service or supply issues.
• Support daily office activities and help maintain an organized, welcoming workplace.

Meetings and Employee Events

• Coordinate meeting logistics, including catering orders, food deliveries, refreshments, supplies, setup, and cleanup.
• Plan and coordinate employee events, including the holiday party, summer family event, and team-building activities.
• Lead the Inker Committee in coordinating employee engagement, philanthropic, and other site events throughout the year.
• Coordinate event schedules, vendors, and communications with internal stakeholders.

Required…