Executive Administrative Partner, Office President

San Francisco Bay University (SFBU), a nonprofit, WASC-accredited, university situated in the heart of Silicon Valley in Fremont, California, seeks an innovative and experienced Executive Assistant to the President . SFBU’s mission is to offer inclusive, innovative, and inspirational education for lifelong careers and our vision is to set the standard as a national model of higher education in service of the common good.

At SFBU, students come first. We prioritize students’ needs by fostering personal engagement among students, faculty, and staff. We are committed to providing affordable quality education with a deep commitment to diversity, equity, inclusion, and social justice.

The Executive Administrative Partner serves as a trusted partner to the President and Chief of Staff, helping drive executive priorities, institutional initiatives, governance activities, stakeholder engagement, and operational effectiveness across the university. This role is ideal for a proactive, exceptionally organized professional who thrives on managing competing priorities, anticipating needs, and creating efficient systems and solutions.

The Executive Administrative Partner Coordinates complex schedules, executive meetings, Board activities, travel, events, and operational logistics, including support relate to the President's residence and executive gatherings. The role also serves as a key administrative leader across campus by fostering collaboration among SFBU administrative staff and promoting operational best practices. Candidates who are solutions-oriented, service-minded, adaptable under pressure, and skilled in executive support, hospitality, and event coordination will thrive in this opportunity.

This is a full-time, exempt, on-site position located in Fremont, California.

Support the daily operations of the President’s Office under the direction of the Chief of Staff, including managing administrative priorities and implementing efficient office operations.

Serve as the primary front-facing representative of the President’s Office by greeting guests, coordinating visitor access to the President, and maintaining a professional and welcoming environment.

Coordinate complex calendars and scheduling for the President and Chief of Staff, prioritizing engagements based on stated goals and needs.

Provide ad hoc administrative support to the Chair and Vice Chair of the Board of Directors, in support of their governance responsibilities and engagement with SFBU.

Support logistical coordination for presidential events, ceremonies, executive gatherings, and institutional convenings, including scheduling, invitations, RSVP tracking, materials preparation, and on-site administrative support.

Coordinate and manage all travel, lodging, and logistical arrangements for members of the Board of Directors in connection with in-person Board meetings, retreats, and other official SFBU events.

Support Board of Directors, Cabinet, and other executive meetings, including preparing agendas, gathering and collating materials, and taking minutes

Maintain organized, secure files and databases related to the President’s activities, external relations, and sensitive information.

Manage expense reporting and financial documentation for the President, Chief of Staff, and the Chair and Vice Chair of the Board of Directors, ensuring accuracy and compliance with SFBU policies and procedures.

Coordinate logistics and administrative support related to official presidential events, executive hospitality, and designated university-owned executive facilities.

Collaborate to foster effective cross-functional collaboration, model…