Purchasing Coordinator

Direct Line (“DL") is a high growth global technology services company with primary focus in providing design, integration, installation, maintenance and managed services to well-known data center operators and technology companies. Direct Line deploys decades of experience and knowledge through key partnerships with hyperscale technology companies and multi-tenant data center operators that give its clients a competitive marketplace advantage. Direct Line is committed to continually improving our industry through certified training of cutting-edge technicians that deliver superior results with a passion for detail.

Direct Line is headquartered in Fremont, California with additional locations in Virginia, Tennessee, North Carolina, New Mexico, the Pacific Northwest, Asia-Pacific and Europe.

The Purchasing Coordinator is responsible for supporting the Purchasing Manager with the bidding and contracting process by preparing/managing contract relevant documents. This role will also provide routine administrative support to the Purchasing function including aiding in obtaining pricing from trade partners for new plans, options, etc.

• Prepare contracting documentation and provide administrative support:

  • Includes master construction agreements, scopes of work, bid contract confirmation documents

  • Validate pricing and prepare bid spreads for comparison

  • Confirm accuracy and completeness of contracting package and process through Docu Sign for signature by trade partner and Toll

  • Process, upload, and index complete signed contracting documents to Feith

  • Aid in obtaining pricing from trade partners for new plans, options, etc.

  • Provide administrative support to the Purchasing function in the division

• May review EPO requests and create EPOs as needed

  • Monitor EPO requests from trade partners and Operations

  • Research and confirm the request is valid, ensuring there isn’t duplicity. Provide the necessary updates and back-up details as necessary

  • Notify Purchasing Manager if pricing or budget is missing and needs to be contracted

• Research and provide information on trade partner payment inquiries; interface with accounting as needed

• Ensure all vendor insurance information is updated and accurate. Follow-up with trade partners timely to troubleshoot any issues

• Work within the Purchasing team to enter and update PO's as well as general service requests for tracking and vendor support.

• 1-3 years of experience processing subcontractor agreements for residential construction companies or contractors

• Working knowledge of Microsoft Office programs, specifically Excel, and aptitude to learn new software programs (E1)

• Sales/Pricing Analysis

• Organizes and articulates ideas clearly and concisely

• Creative problem-solver

• Strong interpersonal skills

• Capable of forward thinking to the benefit of the organization.

• Ability to analyze information, identifying discrepancies and inconsistencies

• Able to utilize department specific technologies to solve business challenges

• Demonstrated ability to monitor progress and make changes as required

• Able to plan and prioritize while focusing on detail orientation and effective time management

• Collaborative and able to work with trade partners and employees across multiple departments