Project Coordinator, Architecture & Infrastructure Design

Project Coordinator, Architecture & Infrastructure Design

We are looking for a motivated and accomplished Design Project Coordinator to join our infrastructure team. The role requires a highly organized mindset and an unparalleled ability to pull people together to make things happen.

• Project start‑up/initiative including contracts, RFPs, work authorizations, project directories, cloud file sharing, opening project and sub‑project numbers; maintenance of logs (IDs, scope, schedule, responsible parties), meeting coordination, preparation of agendas and notes.
• Design documentation/construction administration tasks: file sharing, contract and invoice management, design review documentation, meeting minutes, issue resolution logs, QA/QC initiation, RFI/submittal logs, managing deliverables and weekly updates; weekly reports for EPC teams.
• Site visits to review and document existing conditions or construction progress.
• Coordination with AHJ’s for permit submissions, project reviews, fee processing; tracking and updating permit folders and budgets.
• Project close‑out tasks including as‑built documentation archiving (plans, equipment schedules, single‑line consolidation).
• Establish processes for smooth workflow and host/lead weekly meetings for project/ticket intake.
• Gather data from design managers/CMs on a weekly/bi‑weekly basis to populate various Gantt charts.

• Minimum 2 years of experience in a supportive capacity, preferably with an engineering, architecture or construction firm.
• Degree in Science, Technology, Engineering, Math (STEM) or equivalent experience.
• Strong prioritization, time‑management, and adaptability in a fast‑paced environment.
• Superior verbal and written communication skills, attention to detail, and a strong sense of urgency.
• Intermediate to advanced MS Office (Outlook, Excel, Word, PowerPoint) and Bluebeam skills.
• Proficiency in AutoCAD, Revit, Aconex, Plan Grid, and/or Procore preferred.
• Self‑starter ability to work with minimal guidance.

• Aetna PPO and HSA plans – 2 medical options with $0 payroll deduction.
• Family‑building, fertility, adoption and surrogacy benefits.
• Dental (incl. orthodontic) and vision plans, both with $0 paycheck contribution options.
• Company‑paid HSA contribution when enrolled in the high‑deductible Aetna plan.
• Healthcare and dependent care FSA.
• 401(k) with employer match, employee stock purchase plan, and other financial benefits.
• Company‑paid basic life, AD&D, short‑term and long‑term disability insurance.
• Employee assistance program.
• Sick and vacation time (flex time for salaried positions) and paid holidays.
• Back‑up childcare and parenting support resources.
• Voluntary benefits: critical illness, hospital indemnity, accident insurance, theft & legal services, pet insurance.
• Weight‑loss and tobacco cessation programs.
• Tesla Babies program.
• Commuter benefits.
• Employee discounts and perks program.

Expected compensation: $18.40 – $48.00 per hour + cash and stock awards + benefits. Pay may vary by location and experience.

• Mid‑Senior level

• Full‑time

• Design, Art/Creative, and Information Technology

• Motor Vehicle Manufacturing
• Renewable Energy Semiconductor Manufacturing
• Utilities