Head of Stock Admin

Head of Stock Admin page is loaded## Head of Stock Admin locations:
Fremont, South Bldg, California - USAposted on:
Posted Todayjob requisition :
NX-2898
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* Job Description:

** The Head of Stock Admin plays a critical role in managing Nextpower's global equity programs and supporting key compensation initiatives. This position directs the day-to-day administration, governance, and analytics of the company’s equity plans.

The ideal candidate is a detail-oriented, data-driven professional with deep experience in equity administration, strong collaboration skills, and a passion for maintaining accuracy, compliance, and transparency across all reward programs.
** Key Responsibilities
**** Equity Program Management
*** Oversee administration of the company’s equity programs, including stock options, RSUs, and ESPPs.
* Partner closely with Finance and Stock Administration to ensure accurate data inputs, compliance with internal controls, and proper accounting treatment.
* Compile and validate quarterly equity grant data for submission to the Board of Directors for approval.
* Maintain and monitor the equity pool, tracking share utilization, burn rate, and forecasting future equity needs.
* Oversee the equity management system, ensuring data integrity, timely updates, and accurate reporting.
* Partner with Finance on equity reconciliation, forecasting, and budgeting to support business planning.
* Collaborate with Legal to ensure compliance with plan documents, company policies, and global regulatory requirements.
* Prepare internal process documentation, support audit requests, and maintain governance materials.
* Educate employees and leaders on the structure, value, and long-term benefits of equity awards.
** Compensation Support & Analytics
*** Support the Total Rewards team during annual merit, bonus, and equity review cycles, focusing on data accuracy and system readiness.
* Perform compensation and equity data analysis to identify trends, insights, and opportunities for improvement.
* Assist with market benchmarking, job leveling, and pay equity studies.
* Partner with HR Business Partners and Finance to validate compensation data and ensure alignment across systems.
* Support preparation of communication materials, dashboards, and leadership presentations.
** Finance Partnership & Internal Controls
** Finance partnership
* Partner with Finance on compensation and equity-related forecasting, accruals, and reconciliation.
* Understanding of ASC 718 for stock-based compensation expense calculations and reporting
* Support monthly/quarterly and year-end close activities related to equity compensation.
* Assist in preparation of schedules for quarterly and annual financial reporting, including footnote disclosures and proxy tables

Compliance & controls
* Maintain robust internal controls to ensure consistency and compliance in all compensation and equity data flows.
* Drive continuous process improvements to enhance efficiency, accuracy, and governance.
* Support external audits ensuring compliant equity records
** Analytics, Compliance & Reporting
*** Provide analytical insights to support compensation and equity decision-making.
* Generate and maintain reports on grant activity, burn rate, equity pool status, and financial impacts.
* Ensure compliance with global labor, tax, and securities laws, as well as pay transparency regulations.
* Partner with Finance and Legal to support audits, filings, and executive compensation disclosures.
** Qualifications
* *** Education & Experience
*** Bachelor’s degree in business, Finance, HR, or related field
* 12+ years of experience in equity compensation administration and compensation analytics, ideally in a public or pre-IPO company.
* Strong understanding of equity accounting principles, reconciliation processes, and reporting requirements.
* Experience working with Finance, Legal, and Stock Administration partners.
* Familiarity with HRIS and equity management platforms such as Workday, Fidelity, and E TRADE.
* Exposure to compensation processes including merit, bonus, and total compensation reviews.
* Experience in SEC compliance:
Section 16 filings, Form 4 reporting, 10-K/Q disclosures, proxy…