Head of Stock Admin

Job Description

The Head of Stock Admin plays a critical role in managing Nextpower's global equity programs and supporting key compensation initiatives. This position directs the day-to-day administration, governance, and analytics of the company’s equity plans.

The ideal candidate is a detail-oriented, data-driven professional with deep experience in equity administration, strong collaboration skills, and a passion for maintaining accuracy, compliance, and transparency across all reward programs.

Key Responsibilities

Equity Program Management

• Oversee administration of the company’s equity programs, including stock options, RSUs, and ESPPs.

• Partner closely with Finance and Stock Administration to ensure accurate data inputs, compliance with internal controls, and proper accounting treatment.

• Compile and validate quarterly equity grant data for submission to the Board of Directors for approval.

• Maintain and monitor the equity pool, tracking share utilization, burn rate, and forecasting future equity needs.

• Oversee the equity management system, ensuring data integrity, timely updates, and accurate reporting.

• Partner with Finance on equity reconciliation, forecasting, and budgeting to support business planning.

• Collaborate with Legal to ensure compliance with plan documents, company policies, and global regulatory requirements.

• Prepare internal process documentation, support audit requests, and maintain governance materials.

• Educate employees and leaders on the structure, value, and long‑term benefits of equity awards.

Compensation Support & Analytics

• Support the Total Rewards team during annual merit, bonus, and equity review cycles, focusing on data accuracy and system readiness.

• Perform compensation and equity data analysis to identify trends, insights, and opportunities for improvement.

• Assist with market benchmarking, job leveling, and pay equity studies.

• Partner with HR Business Partners and Finance to validate compensation data and ensure alignment across systems.

• Support preparation of communication materials, dashboards, and leadership presentations.

Finance Partnership & Internal Controls

Finance partnership

• Partner with Finance on compensation and equity‑related forecasting, accruals, and reconciliation.

• Understanding of ASC 718 for stock‑based compensation expense calculations and reporting.

• Support monthly/quarterly and year‑end close activities related to equity compensation.

• Assist in preparation of schedules for quarterly and annual financial reporting, including footnote disclosures and proxy tables.

Compliance & controls

• Maintain robust internal controls to ensure consistency and compliance in all compensation and equity data flows.

• Drive continuous process improvements to enhance efficiency, accuracy, and governance.

• Support external audits ensuring compliant equity records.

Analytics, Compliance & Reporting

• Provide analytical insights to support compensation and equity decision‑making.

• Generate and maintain reports on grant activity, burn rate, equity pool status, and financial impacts.

• Ensure compliance with global labor, tax, and securities laws, as well as pay transparency regulations.

• Partner with Finance and Legal to support audits, filings, and executive compensation disclosures.

Qualifications

Education & Experience

• Bachelor’s degree in business, Finance, HR, or related field

• 12+ years of experience in equity compensation administration and compensation analytics, ideally in a public or pre‑IPO company.

• Strong understanding of equity accounting principles, reconciliation processes, and reporting requirements.

• Experience working with Finance, Legal, and Stock Administration partners.

• Familiarity with HRIS and equity management platforms such as Workday, Fidelity, and E
* TRADE.

• Exposure to compensation processes including merit, bonus, and total compensation reviews.

• Experience in SEC compliance:
Section 16 filings, Form 4 reporting, 10‑K/Q disclosures, proxy statement

Skills & Competencies

• Advanced Excel and analytical skills; strong focus on accuracy and data integrity.

• Deep understanding of equity program management, burn rate tracking,…