Human Resources Coordinator

Hyve Solutions transforms complex engineering challenges into production reality for technology innovators building AI, cloud, and connected infrastructure. As a US-based manufacturing partner, the company rapidly delivers fast, agile execution through dep technical partnerships and co‑innovation, and supply chain clarity. Hyve’s integrated ODM, CM, and SI capabilities eliminate vendor complexity while accelerating time‑to‑market with single‑partner accountability from design through scale. The company co‑innovates with deep engineering expertise, treating customer success as its own while building tomorrow's digital infrastructure.

Human Resources Coordinator Fremont, CA

Hyve Solutions Overview:
Hyve Solutions is a leader in the data center solutions industry, designing, manufacturing, and delivering custom Server, Storage, and Networking Solutions to the world’s largest Cloud, Social Media, and Enterprise companies. We pride ourselves on collaboration, innovation and thought leadership. Our team consists of diverse, forward‑thinking individuals who dare to challenge the status quo, while working with many of the world’s biggest customers.

Hyve Solutions is a part of Synnex Corporation, a Fortune 500 company. Become part of a team that thrives on excellence in a fast changing, high‑growth technology environment!

The Human Resources Coordinator provides administrative and operational support across key HR functions, including recruitment, onboarding, employee records, HRIS transactions, leave administration, workers’ compensation, compliance, and employee engagement. This role serves as a resource for employees and managers while ensuring HR processes are completed accurately, efficiently, and in accordance with company policies.

• Monitor the background check portal and follow up on pending background checks.
• Maintain accurate background check tracking records.
• Notify recruiters and hiring managers when background checks are complete.
• Support the pre‑employment process once a candidate’s start date is confirmed, including:
  Process new hires in Workday. Send welcome communications to new hires. Provide hiring managers with instructions for requesting IT equipment, phones, and workspace setup. Update onboarding trackers with start dates and required information. Add new hires to the HR calendar for first‑day tracking.

• Welcome and assist new hires on their first day.
• Create employee badges and complete face scan requirements.
• Collect and verify I‑9 documentation.
• Submit required onboarding documentation and site information to TSG.
• Upload completed face scan documentation to employee Workday profiles.
• Prepare onboarding materials and maintain new hire records.
• Schedule and facilitate New Hire Orientation (NHO).

• Support the conversion process for temporary employees transitioning to regular employment.
• Open requisitions for conversion employees.
• Partner with managers to obtain required employee information.
• Initiate and monitor background checks.
• Track requisitions, offers, and conversion progress.
• Process conversion hires in Workday.
• Schedule and conduct New Hire Orientation for converted employees.

• Process employee terminations in Workday.
• Coordinate exit meetings and prepare required termination documentation.
• Communicate termination timing and requirements with managers.
• Support performance‑related termination processes in coordination with HR leadership.
• Upload completed termination documentation to employee files and Workday.
• Send termination notifications.
• Coordinate badge deactivation.
• Ensure returned equipment is delivered to TSG and maintain…