Accountant Administrator​/Bookkeeper

Position: Accountant Administrator / Bookkeeper

General Manager at World Energy Innovations, LLC

Stable, 2nd-Generation Family Business in its 46th year | Growth & Leadership Opportunity

World Energy Innovations (WEI) is on a mission to transform how businesses use energy—helping industrial, commercial, and healthcare clients operate more efficiently, reduce waste, and lower long-term costs. Our work supports hospitals, manufacturers, food processors, and other critical facilities where energy performance directly impacts reliability, cost, and sustainability.

At WEI, accounting is not a back-office function disconnected from the work—it is a critical part of delivering successful projects. Accurate financial tracking, job cost visibility, and disciplined processes allow our engineering teams to design and implement real-world energy efficiency solutions that make a measurable difference.

Unlike many firms, WEI supports projects from early concept through construction, startup, and long-term performance monitoring. This means the accounting and administrative team plays an active role throughout the full project lifecycle, partnering closely with engineers, project managers, and leadership to ensure projects stay financially sound from start to finish.

This opportunity is ideal for an accounting professional who enjoys owning the details, working closely with leadership, and being part of a team whose work improves efficiency, reliability, and sustainability for essential facilities.

Compensation

$65,000 – $85,000, based on experience.

Key Responsibilities Accounts Receivable (AR)

• Generate and distribute customer invoices
• Apply payments
• Monitor aging reports and follow up as needed

Accounts Payable (AP)

• Process vendor invoices and ensure proper coding
• Calculate, process, and track subcontract payments
• Manage payment processing and vendor relationships
• Resolve invoice and payment discrepancies

General Ledger & Month-End Close

• Prepare journal entries and maintain GL accuracy
• Perform month-end close activities
• Support financial reporting and internal reviews

Reconciliations & Cash Management

• Perform bank, credit card, and account reconciliations
• Manage daily banking activity and cash balances
• Investigate and resolve variances in a timely manner

Expense & Credit Card Administration

• Reconcile company credit cards and employee expenses
• Ensure expenses are properly documented and coded

Systems & Process Support

• Work within the company’s accounting software (Spectrum/Viewpoint)
• Identify opportunities to improve accounting processes
• Support system clean-up and documentation as needed

Project Tracking

• Properly coding of weekly timesheets entered into accounting software
• Maintain accurate job cost records for labor, equipment, materials, trucking, subcontractors, and overhead
• Prepare job cost and gross profit reports for management review
• Monitor actual vs. budgeted costs, identify variances, and support cost-to-complete forecasting
• This role does not process payroll. However, it is responsible for preparing timesheet and payroll-related data within the accounting system and coordinating with our external payroll provider

General & Administrative Support

• Assist management with administrative tasks to support efficiency
• Serve as point of contact for office vendors, maintenance providers, and routine service schedules
• Oversee office supply inventory, place orders and maintain backstock.
• Support leadership with special projects, document preparation, and administrative tasks
• Work closely with company leadership to support financial projections, reporting accuracy, and operational decision-making
• Coordinate with external partners including CPA firm, payroll/HR provider, insurance brokers, and banking contacts as needed

Qualifications

• 3–5 years of hands‑on general accounting or bookkeeping experience
• Solid understanding of AR, AP, GL, and reconciliations
• Comfortable working in a small, family‑owned environment
• Organized, dependable, and detail‑oriented
• Motivated by long‑term growth, stability, and leadership development
• Discretion and confidentiality in handling company and financial information
• Proficient with Microsoft Excel, Word and Power Point
• Understanding of construction accounting software—Spectrum/Viewpoint
• Solid understanding of project/construction accounting

Why This Opportunity Stands Out

• Flexible and supportive management team
• Long‑standing, financially stable family business
• High visibility to ownership and leadership
• Real opportunity to grow into a management role
• Collaborative culture where contributions are valued

Featured Benefits

• Medical insurance
• 401(k) match
• Long‑term & short‑term disability

Referrals increase your chances of interviewing at World Energy Innovations, LLC by 2x.

Other Information

Seniority Level: Mid‑Senior level.

Employment Type:

Full‑time. Job Function:
Accounting / Auditing and Finance. Industries:
Services for Renewable Energy.

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