Accounts Payable Technician II or III

Accounts Payable Technician II or III

Job No: 552546

Work Type: Staff

Location: Central California:
Fresno

Categories: Bargaining Unit:
Unit 7 - CSUEU - Clerical and Administrative Support Services, Job Search Category/Discipline:
Finance/Accounting, Appointment Type:
Probationary, Time Basis:
Full Time

Anticipated Hiring Salary Range:
Accounts Payable Technician II - $4,037 per month
Accounts Payable Technician III - $4,570 per month

Full CSU Classification Salary Range:
Accounts Payable Technician II - $4,037 - $5,881 per month
Accounts Payable Technician III - $4,570 - $6,658 per month

• This is a full-time (equivalent to 40 hours per week), probationary, non-exempt position.

The CSU system provides a comprehensive benefit package that includes medical, dental and vision plans, membership in the California Public Employees Retirement System (CalPERS), sick and vacation time, and 15 paid holidays a year. Eligible employees are also able to participate in the fee waiver education program. A summary of benefit information can be found here.

This position reports directly to the Accounting Manager and is a member of Accounting Services. Accounting Services is under the Division of Administrative Services, which reports to the Chief Financial Officer.

Under the general supervision of the Accounting Manager, the incumbent selected will be responsible for knowing Accounts Payable and Accounts Receivable processing procedures and related regulations, policies and procedures including, but not limited to, calculating correct payments to vendors including discounts, sales and use taxes, and determining when payments are 1099 reportable; matching incoming invoices and receiving reports against purchase orders;

analyzing vendor payment files; as well as preparing documents and accurately coding and inputting them into a computerized accounting system; processing requests for billing, reviewing and following up on aging reports, analyzing customer accounts, collections processes, applying independent judgment to correct errors which may occur; and performing other related duties as assigned.

Incumbents in this classification have the training and experience required to independently perform most of the skilled work of the Accounting Technician Series. This is the journey-level of this series. Positions of this classification require a thorough knowledge and understanding of financial record-keeping methods and practices.

Accounts Payable Technician II - Position requires application of acquired job skills, and knowledge of relevant accounts payable systems and procedures to complete assignments and tasks. Draws from prior experience and training to exercise judgment when completing tasks that require some deviation from standard practice. Works independently with limited oversight on most day-to-day assignments. Communicates on matters that require some explanation and interpretation.

Accounts Payable Technician III - Incumbent applies broad knowledge of accounts payable practices and operational systems to complete complex assignments that require adjusting systems or processes to solve problems. Expected to independently resolve more complex transactional problems. Work consists of tasks that are typically not routine and require the ability to explain practices and procedures to achieve the desired outcome. Typically responsible for providing guidance to other employees within job area.

• Working knowledge of financial record-keeping, mathematical and general office methods, procedures and practices; and basic knowledge of Generally Accepted Accounting Principles (GAAP).
• Ability to:
  • Apply accounting procedures and practices to the analysis of basic accounting problems.
  • Analyze and interpret accounting data.
  • Apply problem solving techniques in finding solutions to basic accounting problems.
  • Use initiative and judgment in analyzing information and determining a course of action within the specifications of standard practice and established guidelines.
  • Make mathematical calculations, assign transaction codes, prepare invoices, billings and notices for processing and post information rapidly and accurately to vouchers, billings, journals, registers, and ledgers.
  • Compute and post numbers accurately and rapidly.
  • Identify, trace, and correct errors.
  • Understand, interpret and apply university policies and regulations.
  • Follow directions and work without direct verification or check.
  • Make sound decisions and recommendations regarding accounting activities.
  • Maintain files and records.
  • Establish and maintain effective working relationships with others.
  • Exercise tact, courtesy, alertness, and good judgment in responding to others.
  • Use current computer word processing and spreadsheet software programs, web browsers, query tools, integrated financial systems and/or other types of records management systems, such as student accounting, cashiering and student financial aid.
  • Read and write English at a level…