Accounts Payable Specialist

Accounts Payable Specialist

We are looking for an Accounts Payable Specialist to support high-volume invoice processing and payment operations for a growing organization in Fresno, California. This long-term contract position is ideal for an accounting specialist who can maintain accuracy, resolve discrepancies efficiently, and keep vendor accounts current. The role will contribute to day-to-day payables activities while also assisting with reporting, month-end tasks, and compliance-related documentation.

Responsibilities:

• Manage end-to-end accounts payable activities, including the timely handling of a large weekly invoice volume.

• Review, code, and enter vendor invoices while ensuring supporting documentation is complete and accurate.

• Perform three-way matching by comparing invoices with purchase orders and receiving records before payment approval.

• Partner with purchasing and internal stakeholders to investigate and resolve pricing, quantity, or receipt discrepancies.

• Process recurring expenses such as utilities, insurance, and lease-related invoices according to established schedules.

• Prepare weekly payment batches, including checks and electronic payments, and verify payment records against invoice documentation.

• Reconcile vendor statements, monitor aging activity, and address outstanding balances or account issues promptly.

• Support period-end accounting by clearing uninvoiced receipts, organizing records, and assisting with month-end close activities.

• Help maintain compliance documentation by collecting vendor tax forms and assisting with annual 1099 reporting requirements.