Accounting Clerk

Job Title:

Accounting Clerk (AP)

Location:

Fresno, CA

Job Description

The Accounting Clerk supports the full accounts payable cycle by accurately processing high-volume invoices, maintaining up-to-date vendor records, and ensuring timely payments in line with agreed terms and cash flow priorities. This role contributes directly to a smooth month-end close, accurate financial reporting, and strong vendor and internal partner relationships. The ideal candidate combines strong attention to detail with solid accounting knowledge and proficiency in accounting systems and office software.

Responsibilities

+ Maintain payments within agreed periods by vendor, prioritizing early payment discounts when cash flow allows.

+ Assist with the monthly close of accounts payable to meet the deadline by the fourth day of the month-end closing cycle.

+ Perform various accounting and clerical tasks related to the maintenance and processing of accounts payable transactions.

+ Monitor and manage all details and records of payments due to vendors and creditors to ensure accuracy and completeness.

+ Review invoices, check requests, expense reports, and statements for accuracy, proper coding, and compliance with company policies.

+ Sort, match, and verify invoices and payments, including three-way match of purchase orders, receipts, and invoices.

+ Maintain vendor accounts in a current and accurate status, including timely updates and corrections as needed.

+ Perform accurate, high-volume data entry to review, code, and process vendor, employee, and company expenditure invoices and vouchers for timely payment.

+ Maintain vendor master data and files, including setup, updates, credit applications, and archiving or data storage activities.

+ Reconcile vendor statements to the accounts payable ledger and prepare account analyses as needed to resolve discrepancies.

+ Prepare and execute vendor payments, including check runs and payment batches, as well as wire payments and bank transfers.

+ Monitor outstanding and uncashed checks, follow up as needed, and ensure timely resolution of payment issues.

+ Serve as a customer-service-oriented point of contact for vendors, addressing questions, resolving issues, and managing outstanding balances.

+ Negotiate extended payment terms with vendors when cash is restricted, in alignment with company guidelines.

+ Prepare accounts payable reports and support monthly accounts payable and general ledger close activities.

+ Assist with intercompany billing processes as needed to support accurate internal accounting.

+ Support compliance-related processing, including annual 1099 reporting and, as needed, sales and use tax filings and payments.

+ Process employee reimbursable expense payments accurately and in a timely manner.

+ Build and maintain positive, productive relationships with internal partners and vendors to support smooth operations.

+ Identify and recommend opportunities for process improvements and efficiencies within accounts payable and related workflows.

+ Maintain proficiency with accounting software and technology tools used in the department and apply them effectively in daily work.

+ Support cross-training and backup coverage within the team, including the ability to cross-train into Accounts Receivable functions.

+ Assist with special projects as assigned, contributing accounting and analytical support as needed.

+ Perform other related duties as required to support the overall accounting function.

Essential Skills

+ Proven experience performing high-volume data entry with strong accuracy and attention to detail.

+ Hands-on experience with three-way match processes involving purchase orders, receipts, and invoices.

+ Demonstrated ability to perform invoice coding, invoice processing, and voucher entry in an accounts payable environment.

+

Experience with check runs, payment posting, and executing vendor payments via checks, wires, and bank transfers.

+ Working knowledge of accounts payable and accounts receivable processes, including reconciliation and payment workflows.

+ Proficiency in bookkeeping and basic accounting principles related to payables, receivables, and general ledger interactions.

+

Experience with purchase order processing and related administrative support activities.

+ Proficiency with Microsoft Office, including Outlook and Excel (such as using VLOOKUP functions).

+ Ability to perform bank reconciliations and vendor statement reconciliations accurately and on schedule.

+ Strong organizational and clerical…