Executive Assistant
Listed on 2026-01-12
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Administrative/Clerical
Administrative Management, Business Administration -
Management
Administrative Management, Business Administration
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Job Summary :
The Executive Assistant to the President/CEO at Exceptional Parents Unlimited (EPU) provides high-level, confidential, and strategic support to the President/CEO. This role ensures the smooth operation of executive functions, facilitates communication with internal and external stakeholders, and represents the President/CEO in meetings and community engagements. The Executive Assistant is a key partner in advancing EPU’s mission through project management and coordination, board support, and operational leadership, requiring exceptional judgment, discretion, and initiative.
Description
Job Summary :
The Executive Assistant to the President/CEO at Exceptional Parents Unlimited (EPU) provides high-level, confidential, and strategic support to the President/CEO. This role ensures the smooth operation of executive functions, facilitates communication with internal and external stakeholders, and represents the President/CEO in meetings and community engagements. The Executive Assistant is a key partner in advancing EPU’s mission through project management and coordination, board support, and operational leadership, requiring exceptional judgment, discretion, and initiative.
Essential Functions
Executive Support & Representation
- Serve as a liaison between the President/CEO and internal staff, board members, donors, and external stakeholders (agency partners, elected officials, etc.).
- Represent the President/CEO in meetings, community events, and collaborative initiatives as needed.
- Manage the President/CEO’s calendar, travel, and correspondence.
- Draft communications, reports, and policy briefs on behalf of the President/CEO.
- Support organization Directors as directed by the President/CEO.
- Coordinate the Board of Directors meetings, including preparing agendas, taking minutes, and following up.
- Maintain board records, bylaws, and committee documentation.
- Support board member onboarding, engagement, and communication.
- Assist in leading and coordinating cross-departmental projects aligned with strategic priorities.
- Track progress on organizational goals and prepare performance reports.
- Conduct research and prepare briefing materials.
- Assist in grant writing activities.
- Handle sensitive information with confidentiality.
- Serve as a trusted advisor to the President/CEO.
- Manage confidential personnel and financial documents.
- Draft and edit high-level correspondence and public statements.
- Coordinate donor visits and stewardship activities, in collaboration with the Development & Communications Department.
- Support the President/CEO’s public-facing communications.
- Coordinate logistics for retreats, staff meetings, and events as needed.
- Maintain filing systems and records related to executive operations and corporate best practices.
- Adhere to EPU standards, policies, and procedures.
- Maintain, manage, and process records and information in a confidential manner that meets HIPAA and other applicable confidentiality regulations.
- EPU facility hours are Monday–Friday, 8:00 AM – 5:00 PM, with some exceptions based on business needs. Position hours may vary, including evening hours as needed.
- Flexibility in work hours and locations as needed.
- Must perform other duties as assigned.
Knowledge, Skill, and
Experience:
Education: Bachelor’s degree in public administration, nonprofit management, or related field required.
Skills: This position requires an articulate, professional, and well-mannered individual able to multi-task throughout the day and maintain a calm, organized, and clean working environment; an individual who can troubleshoot, analyze, and problem-solve by seeing the big picture and apply what has been learned to future projects; someone who can interact with the public, answer questions, maintain a professional and positive…
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