Administrative Assistant

Overview

We are recruiting for an administrative assistant to provide administrative support to the President/CEO and Executive Leadership Team.

The ideal candidate will serves as conduit for information flow between the CEO, executive staff, providers, and other UHC employees. Represents the President/CEO in a variety of situations with the utmost professionalism. Also provides administrative support to the Board of Directors as required.

Responsibilities

Works closely with the President/CEO and other members of the executive team to:

* Keep official corporate records and executes administrative policies determined by or in conjunction with other officials.

* Manages the Deputy CEO's calendars and schedule appointments.

* Maintains and publishes corporate calendar.

* Maintain the work of papers and documents of the organization accurately and with confidence.

* Responsible for common and basic office duties such as answering the telephone, direct calls, emails and fax and many more related to daily work.

* Will have to complete common project work such as participating on tasks requiring added assistance and help the executive staff.

* Will run reports when necessary and effectively present to requesting staff member.

* Special projects as determined by scope of company changes and strategic imitative efforts.

PERFORMANCE AREA 1:
Executive Administrative Duties

* Screens incoming calls and correspondence and responds independently when possible.

* Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.

* Prepares agendas, notices, minutes and resolutions for corporate meetings.

* Responds to routine external correspondence. Types memos, purchase requisitions, payment requests and other department forms and documents.

* Arranges travel plans and itineraries, compiles documents for travel related meetings.

* Reconciles corporate credit card account(s).

* Maintains confidentiality of all corporate, personnel, and research matters.

* Maintains systems, keys, vehicle check-in/check-out, security codes/monitoring.

* Responsible for ordering and maintaining supplies for copy room and break room.

Qualifications

EDUCATION:

* Associates degree in business administration or administrative practices required with a Bachelor's degree preferred.

LICENSE/CERTIFICATION:

* Possess a valid driver's license.

PRIOR

EXPERIENCE:

* Requires four (4) years of administrative experience including one year with a health care organization required.

* Typing ability of 60 wpm with proficiency with Microsoft Office software required.

* Knowledge of health care administration practices, organization policies, procedures, and systems.

SKILLS:

* Must have the ability to type from draft copy, review and edit reports, and correspondence, using appropriate grammar, spelling, and punctuation.

* Basic arithmetic skills necessary to make calculations, balance and reconcile figures, and make changes accurately.

* Must have the ability to work diplomatically with all levels of the organization and demonstrate excellent customer service, verbal and written communication skills.

* Customer-service oriented.

* Proficient at modern office practices and procedures.

* Detail oriented.

* Highly organized.

* Positive professional insight

* Flexible and dependable

* Demonstrated good problem-solving skills; sound judgment

* Strong computer skills

* Attention to detail and excellent follow-through on work tasks

* Able to handle multiple tasks simultaneously

The hourly wage range that UHC reasonably expects to pay for the position upon hire starts at $23.10 an hour. Our salaries are dependent on knowledge, skills, and experience.

In addition, our comprehensive benefits package for regular status employees includes:

* Medical, Dental, and Vision insurance with low premium cost

* Paid time off and paid holidays

* 401k plan with matching contribution

* Educational Assistance

* Employee discounts and more!