Temporary PVI Administrative Assistant

The American Friends Service Committee is a Quaker religious organization that promotes lasting peace with justice, as a practical expression of faith in action. Drawing on continuing spiritual insights and working with people of many backgrounds, we nurture the seeds of change and respect for human life that transform social relations and systems.

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POSITION DESCRIPTION

TITLE: Temporary PVI Administrative Assistant

JOB CATEGORY: Non-Exempt (Hourly)

STATUS: Part-Time, 18 to 21 hours per week through December 2025

TYPE OF EMPLOYMENT: Temporary

DIRECT SUPERVISOR: Pan Valley Institute Program Director

REGION/UNIT: US / West

LOCATION: Fresno, CA, US In office three days per week

Final date to receive applications: July 18, 2025

For consideration, please attach your Cover Letter and Resume to the online application in addition to answering the Application Questions.

GENERAL SUMMARY OF POSITION

The administrative assistant will support PVI staff, fellows, and volunteers in carrying out all administrative tasks through the implementation of the projects and activities program from June to December 2025.

ESSENTIAL FUNCTIONS / RESPONSIBILITIES AND ACCOUNTABILITIES

• Assist the program director in maintaining and monitoring the program’s scope of work document and related tasks.
• Take notes at meetings, schedule meetings, and log meetings in calendars, Teams, or Zoom.
• Assist PVI staff in processing consultants’ contracts and payments.
• Support PVI staff with the logistics of training, mentorships, and residential gatherings, including—but not limited to—making follow-up calls, preparing copies, gathering information and assembling packets, assisting with posters, and collecting all necessary materials.
• Order and organize office supplies include stationery, event supplies, snacks, and related materials.
• Support PVI staff in monitoring janitorial needs.
• Oversee minor technical requirements of the office (Wi-Fi, printers, office equipment, etc.).
• Manage office maintenance needs by contacting the manager or other appropriate individuals when necessary.
• When needed, arrange services with vendors, venues, suppliers, interpreters, car rental companies, etc.
• Maintain office hours as assigned.
• Regular attendance and punctuality are required.
• Operates safely in all conditions and follows policies and procedures.
• Other duties and projects as assigned.

SUPERVISORY / MANAGEMENT REQUIREMENTS

NA

MINIMUM EXPERIENCE AND QUALIFICATIONS

• Associate’s degree or equivalent required.
• Minimum five years of administrative, office management training, or equivalent experience required.
• Minimum two years’ experience as a nonprofit administrative assistant required.
• Ability to work evenings and/or weekends and to travel, as
• Ability to work effectively independently and within a team environment.
• Experience with standard Microsoft Office and related technology.
• Must be capable of working under tight time constraints in a high-volume environment with multiple priorities.
• Demonstrated ability to work and communicate with diverse staff.
• Respect for Quaker values and testimonies. Knowledgeable and supportive of the principles and philosophy of the American Friends Service Committee including non-violence and the belief in the intrinsic worth of every individual.
• Respect for and sensitivity to cultural, ethnic, racial, gender and religious diversity and familiarity with non-violent approaches to problem solving.
• Ability to organize, plan ahead and prioritize multiple tasks and meet deadlines.
• Demonstrated dedication to the principles of fairness, equity and inclusion in regard to issues of race, class, nationality, religion, age, gender and sexual orientation, and disabilities.

PHYSICAL DEMANDS

The physical demands and work environment characteristics described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

COMPENSATION

The AFSC offers a competitive Total Rewards package. This position is Non-Exempt Temporary Starting rate $29.50 per hour Comprehensive medical and…