Administrative Assistant

Overview

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We are recruiting for an administrative assistant to provide administrative support to the President/CEO and Executive Leadership Team. The ideal candidate serves as a conduit for information flow between the CEO, executive staff, providers, and other UHC employees. They represent the President/CEO in a variety of situations with utmost professionalism and also provide administrative support to the Board of Directors as required.

• Keep official corporate records and execute administrative policies determined by or in conjunction with other officials.
• Manage the Deputy CEO’s calendars and schedule appointments.
• Maintain and publish the corporate calendar.
• Maintain the work of papers and documents of the organization accurately and with confidence.
• Handle common basic office duties such as answering the telephone, directing calls, emails, fax and other daily tasks.
• Participate in project work requiring added assistance and help the executive staff.
• Run reports when necessary and present them effectively to requesting staff members.
• Complete special projects as determined by the scope of company changes and strategic initiatives.
• Screens incoming calls and correspondence and responds independently when possible.
• Organizes programs, events, meetings or conferences by arranging facilities and caterers, issuing information or invitations, coordinating speakers and controlling event budget.
• Prepares agendas, notices, minutes and resolutions for corporate meetings.
• Responds to routine external correspondence, types memos, purchase requisitions, payment requests and other department forms and documents.
• Arranges travel plans and itineraries, compiles documents for travel‑related meetings.
• Reconciles corporate credit card account(s).
• Maintains confidentiality of all corporate, personnel, and research matters.
• Maintains systems, keys, vehicle check‑in/check‑out, security codes/monitoring.
• Orders and maintains supplies for copy room and break room.

• Associate’s degree in business administration or administrative practices required;
  Bachelor’s degree preferred.

• Valid driver’s license required.

• Four (4) years of administrative experience, including one year with a health‑care organization required.
• Typing ability of 60 wpm with proficiency in Microsoft Office required.
• Knowledge of health‑care administration practices, organization policies, procedures, and systems.

• Ability to type from draft copy, review and edit reports and correspondence with appropriate grammar, spelling, and punctuation.
• Basic arithmetic skills to make calculations, balance and reconcile figures, and make changes accurately.
• Diplomatic working relationships with all levels of the organization and demonstration of excellent customer service, verbal and written communication skills.
• Customer‑service oriented.
• Proficient in modern office practices and procedures.
• Detail oriented.
• Highly organized.
• Positive professional insight.
• Flexible and dependable.
• Demonstrated problem‑solving skills; sound judgment.
• Strong computer skills.
• Attention to detail and excellent follow‑through on work tasks.
• Able to handle multiple tasks simultaneously.

The hourly wage range that UHC reasonably expects to pay upon hire starts at $23.10 an hour, depending on knowledge, skills, and experience.

Benefits for regular status employees include:

• Medical, Dental, and Vision insurance with low premium cost.
• Paid time off and paid holidays.
• 401(k) plan with matching contribution.
• Educational assistance.
• Employee discounts and more!

Mid‑Senior level

Full‑time

Administrative

Hospitals and Health Care