Payroll Management

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The Payroll Management position is responsible for the accurate preparation, documentation, distribution, and reconciliation of payroll and for the overall administration of the payroll and timekeeping systems. This role serves as the subject‑matter expert and primary point of contact for all payroll and timekeeping matters, ensuring full compliance with applicable laws, regulations, and internal policies.

• Review payroll calculations, deductions, and tax filings for accuracy and compliance.
• Address employee inquiries regarding pay, benefits, and payroll reporting.
• Support related Human Capital systems and operational needs.
• Proactively identify and resolve payroll issues to ensure accuracy, timeliness, and compliance across all processes.

• Process regular and off‑cycle payroll for a multi‑state employer with a focus on timely, accurate work and compliance with all applicable policies, laws, and statutes.
• Audit employee data and timesheets and respond to questions to ensure accurate payroll records and reporting of time worked, time off, attendance, leaves of absence, and other related items.
• Manage post‑payroll processing, reporting, and record retention; ensure all payroll deductions (e.g., 401(k), FSA/HSA, garnishments) are transmitted, validated, and reconciled.
• Conduct regular audits of the payroll system to ensure salaries, earnings, deductions, benefits, garnishments, accruals, taxes, entitlement balances, and other critical data are correct, compliant, and functioning; lead remediation projects/processes where appropriate.
• Review and process payroll tax filings and year‑end payroll related activities including W‑2, HSA, ACA and other documents to ensure compliance, accuracy, and timeliness.
• Complete all internal/external tasks, requests for organizational reporting and analytics needs related to payroll, employment, wages and their regulatory reporting and other related areas of responsibility and visibility.
• Serve as the subject‑matter expert for payroll, timekeeping, time‑away‑from‑work policies, and related procedures; deliver training and guidance to employees, managers, and system users.

• Serve as SME for Payroll and Time/WFM modules of HRIS with responsibility over some core tasks related to Payroll and Time/WFM; stay current and assist colleagues with awareness and comprehension on all applicable system updates and enhancement opportunities.
• Lead or assist with building, and executing system configuration, test plans, and integrations for assigned areas.
• Identify and troubleshoot system defects, integration issues, and inaccurate configuration for assigned areas; lead or assist solutioning and related project communications, timelines, configuration and testing.
• Complete individual or batch HRIS transactions following established guidelines in assigned areas.
• Support data integrity and information security standards through automation, system governance, preventative controls, regular maintenance and data audits for assigned areas.
• Develop strong relationships with vendors, consultants, and IT to troubleshoot system issues and enhancements in modules of responsibility for assigned areas.
• Maintain awareness of appropriate governance, release cycle management, and process documentation for assigned areas and processes.

• Continuously identify opportunities and lead process improvements and efficiencies in Payroll, Timekeeping & related HRIS areas of responsibility; recommend and implement enhancements and solutions to current or alternative HC systems.
• Collaborate with supervisor, Learning & Development Program Manager or other HC Team roles to develop training and education materials related to Payroll, Timekeeping and other areas of responsibility.
• Provide backup coverage to other HC duties as needed.
• Complete mandatory compliance training in accordance with established deadlines.

• Attention to Detail
• Collaboration & Communication
• Diversity and Inclusion
• Execution and Ownership
• Time Management
• Data analysis &…