Maintenance Procurement Specialist

Job Summary

The Maintenance Procurement Specialist is responsible for sourcing, purchasing, and vendor management activities for maintenance materials, equipment components, PPE, safety supplies, maintenance chemicals, sanitation supplies, and other indirect plant purchases. This position serves as the primary procurement resource for maintenance and plant support operations, managing competitive bidding, supplier relationships, cost-reduction initiatives, purchase order administration, and procurement process compliance. The role exercises independent judgment in purchasing decisions and works closely with Maintenance, Operations, Finance, and Corporate Procurement to ensure the timely and cost-effective acquisition of goods and services that support safe, reliable, and efficient plant operations.

• Serve as the primary procurement resource for maintenance materials, replacement parts, indirect plant supplies, PPE, safety products, maintenance chemicals, sanitation supplies, and operational consumables, ensuring uninterrupted availability to support maintenance and plant operations.
• Research, source, evaluate, and procure materials, equipment, components, and supplies while considering quality, availability, lead times, service levels, and overall cost-effectiveness.
• Obtain, analyze, and compare supplier quotations; manage purchasing activities within assigned spend categories; and make procurement decisions in alignment with company policies, approval requirements, and operational objectives.
• Identify and implement cost-saving and continuous improvement opportunities through strategic sourcing, supplier consolidation, product standardization, volume purchasing, spend analysis, and process enhancements.
• Create, process, and manage purchase requisitions and purchase orders, ensuring accuracy, proper coding, timely approvals, complete documentation, and effective monitoring of open orders through delivery.
• Coordinate with suppliers and cross-functional, including Finance, Maintenance, Operations, and Corporate Procurement, to resolve purchasing discrepancies, invoice issues, pricing variances, delivery concerns, and supplier-related matters.
• Maintain accurate supplier records, pricing information, procurement documentation, and purchasing data within ERP, CMMS, and other applicable systems.
• Evaluate and monitor supplier performance related to quality, delivery, responsiveness, pricing, and service; analyze purchasing and supplier performance metrics; and provide recommendations for improvement to management.
• Ensure compliance with company purchasing policies, internal financial controls, food safety programs, and regulatory requirements, including SQF, GMP, HACCP, Quality Assurance, and Safety standards.
• Communicate procurement activities, supplier issues, cost-saving initiatives, and material availability risks to management through clear and effective verbal and written communication.
• Maintain a positive attitude, contribute to a quality-focused work environment, and demonstrate excellent regular attendance.
• Perform other duties as assigned.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Must work in a safe and efficient manner and follow all safety procedures, including the use of required safety equipment.
• Must demonstrate sound judgment and independent decision-making when carrying out procurement and sourcing responsibilities.
• Must possess a strong understanding of purchasing, sourcing, vendor management, and procurement processes.
• Must be able to research, evaluate, and source maintenance materials, replacement parts, indirect plant supplies, and operational consumables.
• Must be able to utilize ERP, CMMS, and other business systems to process, track, and analyze purchasing activities.
• Must have the ability to analyze quotations, pricing, lead times, supplier performance, and total cost considerations to support purchasing decisions.
• Must be organized, detail-oriented, and capable of managing multiple priorities in a fast-paced manufacturing environment.
• Must possess strong problem-solving skills and demonstrate persistence in resolving purchasing, supplier, and material availability issues.
• Must…