Student Administrative Assistant

Benefits:

• On-site childcare
• Health insurance
• Paid time off
• Training & development
• Vision insurance
• Wellness resources
• 401(k)
• Dental insurance

JOB OVERVIEW
The Student Administrative Assistant provides vital support to the Student Pastor and student ministry team. This role manages systems, logistics, and administrative processes that ensure students, parents, and volunteers experience excellence at every touchpoint. By keeping details organized and data accurate, the Admin Assistant helps students connect, volunteers thrive, and the mission of PTSM move forward with impact. This role conveys the core beliefs and teachings consistent with Preston Trail Community Church while communicating and leading others to grow in their faith.

SPECIFIC DUTIES:
Administrative Support

• Provide direct administrative support to the Student Pastor and student ministry teams
• Manage calendars, communication, and scheduling for PTSM events and initiatives
• Assist with project management, documentation, and follow-up for team priorities
• Help ministry leads set yearly budgets, give quarterly updates to Student Pastor, and evaluate spending needs and adjustments
• Order supplies and catering for any specific ministry needs

Systems & Data Management

• Manage Planning Center, small group rosters, and other church database systems for students
• Ensure accuracy and integrity of student and volunteer data
• Track assimilation, attendance, and engagement to measure ministry effectiveness
• Create reports and dashboards to support decision-making and evaluate strategies

Assimilation & Engagement

• Support Next Gen Connections Coordinator, ensuring students are accepted and expected
• Manage student assimilation systems, including new student follow-up and volunteer onboarding processes
• Track and evaluate engagement strategies that help move people from guests → participants → fully engaged
• Support PTSM connection events, retreats, and milestone experiences with logistics and administrative coordination

Team & Volunteer Support

• Build and manage volunteer admin teams as needed to support ministry processes
• Collaborate with staff and volunteers to ensure excellence in communication, hospitality, and follow-up

Event & Program Support

• Provide logistics and administrative coordination for PTSM events, camps, and mission trips
• Handle communication, registration, and follow-up
• Ensure smooth execution of recurring ministry programs

QUALIFICATIONS:

• Passionately pursuing a relationship with Jesus Christ
• Alignment with Preston Trail’s mission, beliefs, and values (About Us)
• Committed to our team values: Self-Leadership, Positive Attitude, Team Mindset, Healthy Relationships, High Performance
• Willing to submit our assessment here within 2 business days of applying
• Strong organizational, proactive, and detail-oriented work style
• Critical thinking and problem-solving skills
• Proven project management and administrative experience
• Ability to learn and manage systems quickly and effectively
• Leader of leaders with a heart to recruit, equip, and empower volunteers
• Excellent judgment, discretion, and confidentiality
• Flexibility and ability to pivot as ministry needs change
• College degree preferred

ORGANIZATIONAL RELATIONSHIPS:
MINISTRY TEAM(s):
Next Gen, PTSM

REPORTS TO:

Student Pastor

EMPLOYMENT CLASSIFICATIONS:

• Category:
  Full-time
• Number of
  
  Hours:
  
  40
• Ministerial Classification:
  Non-Ministerial
• Exempt/Non-Exempt:
  Non-Exempt (hourly)
• Employee Class:
  Administrative
• Weekends
  
  Required:
  
  Yes
• Onsite
  
  Required:
  
  Yes
• Commissionable:
  No