Grants Manager

Summary

Under general direction the Financial Reporting Manager, or designee, the Grants Manager is responsible for the full financial life cycle of grants, including grant application support, pre-award cost-benefit analysis, compliance monitoring, financial oversight, post-award accounting and financial reporting. This position ensures citywide adherence to federal, state, and local grant regulations and plays a critical role in maximizing external funding to support City programs and services.

The Grants Manager serves as the City’s primary liaison with granting agencies and supports strategic initiatives through responsible grant stewardship.

The intent of this position description is to provide a representative summary of the major duties and responsibilities performed by incumbent(s) in this position. Incumbent(s) may not be required to perform all duties in this description and incumbent(s) may be required to perform position-related tasks other than those specifically listed in this description.

• Assumes management responsibility for assigned services and activities of the Finance division including grant administration, monitoring, and financial reporting.
• Manages all aspects of the City’s grant program, including pre-award research, cost-benefit analysis, proposal development, post-award administration, and closeout.
• Collaborates with departments to identify funding opportunities that align with strategic priorities.
• Develops and submits competitive grant proposals in coordination with City departments.
• Monitors grant budgets, expenditures, reimbursements, and budget adjustments; ensures compliance with program guidelines and internal controls.
• Maintains the City’s centralized grant tracking database and prepares regular grant activity reports for internal and external stakeholders.
• Reviews contracts, subrecipient agreements, and terms and conditions to ensure compliance with federal and state laws.
• Serves as the City’s primary liaison to funding agencies; responds to inquiries and coordinates monitoring visits or audits.
• Develops and implements citywide policies and procedures for grant compliance, including procurement, financial reporting, and performance monitoring.
• Provides technical assistance and training to departments on grant compliance, reporting requirements, and program implementation.
• Performs professional accounting functions in compliance with generally accepted accounting practices.
• Maintains, reconciles, and audits a variety of ledgers, reports, and accounting transactions to ensure accuracy.
• Prepares and presents grant-related reports to City Council, boards, commissions, and management as needed.
• Supports the external audit process for grant programs and participates in financial and operational audits.
• Assists with federal disaster recovery grants and cost recovery initiatives.
• Manages and participates in the development and implementation of goals, objectives, policies and priorities for assigned activities, recommends and administers policies and procedures.
• Monitors and evaluates the efficiency, quality responsiveness and effectiveness of assigned service delivery methods and procedures.

• Assists City department heads with planning and monitoring of grant expenditures.
• Travels to attend meetings, conferences and training.
• Performs other related duties as assigned.
• Regular and consistent attendance for the assigned work hours is essential.

• Knowledge of Governmental Accounting Standards Board (GASB) requirements and Generally Accepted Auditing Principles (GAAP) related to municipal finance administration and program development.
• Knowledge of grant management including application development, subrecipient monitoring, compliance, and financial tracking.
• Knowledge of Federal, State and Local financial policies, laws and regulations, including tax laws.
• Knowledge of federal and state regulations governing grant programs (e.g., 2 CFR 200, FEMA PA, HUD).
• Knowledge of governmental financial management, budget development, and internal control systems.
• Skill in interpreting grant guidelines, regulations, and legal…