Facilities and Transportation Manager

The Facilities and Transportation Manager provides oversight and direction for the Facilities and Transportation Department, department staff, and contract personnel. Ensures smooth and efficient operations of all worksite maintenance activities, including the building and grounds of Agency sites, transportation activities, and equipment and asset allocation. This position exercises supervision over the Maintenance Supervisor and Transportation Supervisor and is responsible for the coordination and direction of the department’s work orders.

The Facilities and Transportation Manager ensures compliance with all applicable state and federal guidelines for building maintenance, safety, and security.

This job description is based upon an evaluation of agency requirements at the time this description was written. This job description will change as the position is developed further, or in response to organizational or technological changes.

50% Management & Supervision

• Directs the work, activities, and staff within the Facilities and Transportation Department.
• Updates and revises the department’s policies and processes; provides Facilities and Transportation input to other departments for policy rework/update.
• Assists leadership in all aspects of project implementation and/or provides consultation as a subject matter expert for related external contracts, insurance claims, and property purchase/lease agreements, serving as an Agency liaison to external contractors needed to resolve specialized problems.
• Represents the Facilities & Transportation Department during internal and external meetings to support and facilitate communications and collaboration between stakeholders.
• Receives, manages, and delegates work order requests; ensures requests are processed in a timely manner.
• Drafts and implements preventive maintenance schedules for buildings, agency fleet, and equipment.
• Applies or assists with applications for required environmental, building, and property permits.
• Facilitates the department’s purchasing and locating of equipment, supplies, and materials, maintaining an inventory for the department and contractors across the Agency.
• Oversees Agency fleet management for all vehicles and monitors transportation reports regarding vehicle maintenance, supporting the department as needed.

30% Facility & Equipment Management

• Ensures all agency equipment and fleet are in proper working order and available for use.
• Manages agency-wide office and building space.
• Coordinates the process of moving and relocating offices/furniture, collaborating with other departments to ensure infrastructure is operational.
• Ensures and maintains the continued operation of mechanical systems like HVAC systems, boilers, fans, generators, electrical systems, and associated systems.

15% Safety & Compliance

• Ensures Agency sites are safe, clean, and functional, confirming compliance standards are met with Agency buildings, fleet vehicles, and department equipment.
• Participates in the Agency’s emergency preparedness planning operations, serving as the Agency lead on facility and fleet preparedness, assisting with inclement weather delays and closings.

5% Marginal Functions of the Job

• Performs other related duties as assigned.

• High School Diploma required.
• At least six years of related experience in facilities and/or transportation coordination required.
• Knowledge of computerized maintenance, facilities, and transportation management systems required.
• Demonstrated ability to work and communicate professionally, verbally, and in written form with internal and external customers.
• Must possess a valid Driver’s License, a good driving record, and the…