Invoice​/Administration Coordinator

Join our global team for a career filled with opportunities to solve challenges both small and large, local and global, simple and complex.

We are looking for an Invoice / Administration Coordinator to join our company.

In Wilhelmsen Port Services, we provide our customers with piece of mind while we handle their cargo, their vessels and their crew. We handle 75,000 port calls per year, which means that every 7 minutes, anywhere around the world, we send a ship safely out to sea again to fulfil its purpose. We match local expertise with strict global standards, making sure we consistently make our customers’ port calls as efficient and safe as possible.

• Systematic invoicing of jobs carried out by Ship Spares Department.
• Regular usage of company software.
• Coordination with respective offices to procure PID details / invoicing addresses prior to initiating invoicing process.
• Receive and supervise job files for all clients and accurately invoicing charges for service rendered to customer.
• Archiving of files as per company policy.
• Dispatching of original invoices / credit notes along with proper documents / attachments to local clients & overseas clients.
• Admin / Back office support.
• Petty cash handling.

• Formal education with accounting.
• Relevant experience in logistics.
• Excellent communication and computer skills.
• Ability to work in a team as well as independently.

Work Location :
Dubai , UAE

Final date to receive applications :
Friday, 9th January

Sounds interesting? If you see yourself fitting into this role, please let us know why the role interest you. Apply online through our career portal at under Current Vacancies by creating a ‘Candidate Home’ account and thereafter upload your resume and expected salary.

Please note that all positions at Wilhelmsen are subject to reference and s. For certain roles, additional background screening may be required.