Import Logistics Coordinator

strong Role Overview strong The strong Import Logistics Coordinator strong will manage and optimize the international shipment of heavy plant machinery from global suppliers strong primarily utilizing sea freight routes strong This role is critical to our project success the coordinator must seamlessly align cargo arrival with strict strong construction schedules strong to prevent project delays secure industry-specific strong government duty exemptions strong and guarantee prompt strong last-mile road delivery strong from the port to the site Additionally they will maintain total operational transparency through meticulous record-keeping strong MIS reporting strong and seamless cross-departmental documentation strong

• Sea Freight Route Optimization End-to-end management of ocean cargo ensuring efficient route selection booking container space and negotiating competitive ocean freight rates
• Government Duty Exemptions Proactively apply for and secure industrial import duty exemptions by accurately preparing and submitting all required documentation to relevant ministries and government agencies ahead of time
• Construction Schedule Alignment Monitor production and shipping timelines strictly against the construction site schedule proactively mitigate risks to ensure zero construction downtime due to delayed equipment
• Last-Mile Road Logistics Coordinate with local transport companies to guarantee the immediate and on-time delivery of containers and heavy goods by road from the port to the project site post-clearance
• Cross-Departmental Billing Documentation Timely review verification and submission of all freight invoices port bills and logistics documents to relevant internal departments e g Accounts Finance Procurement
• MIS Record Keeping Maintain a detailed up-to-date Management Information System MIS and log of all shipping activities import histories exemption approvals and costs for audit and management review
• Ad-Hoc Logistics Duties Execute any other related tasks and operational responsibilities as required by management to ensure smooth project execution even if not explicitly outlined in this JD

4-8+ years in international sea logistics, specifically handling import of heavy machinery, project cargo, or construction equipment.

Proven track record of dealing with government ministries or agencies to successfully secure customs and industrial duty exemptions.

Strong proficiency in maintaining MIS reports, digital archiving, and data management.

High pressure tolerance with an adaptive mindset and a strong understanding of how logistics delays impact construction timelines.

Deep mastery of ocean shipping regulations, port operations, and Incoterms 2020.

Advanced proficiency in Microsoft Excel, ERP systems (like SAP or Oracle), and government customs portals.