Production Documentation Coordinator

Overall Responsibilities

The Production Documentation Coordinator will support the Production Supervisor in preparing completing maintaining and compiling all production and quality-related documentation The employee will work directly with the production team in Fujairah and will communicate regularly in English with our European project and engineering team This is a hands‑on documentation position The employee must personally prepare tables forms plans registers reports certificates equipment passports and final production documentation packages The position does not include engineering design technical calculations preparation or revision of drawings management of production workers or independent quality approval

• Production documentation Prepare and maintain production tables forms registers and trackers Update production plans and manufacturing schedules under the direction of the Production Supervisor Record the production status of each equipment unit skid assembly and production order Maintain separate documentation records for each project and equipment unit Prepare weekly production progress information using company templates Ensure that all completed documents are signed scanned filed and stored correctly
• Labour-hour records Maintain daily and weekly labour-hour records Allocate working hours to the correct project equipment unit and manufacturing activity Record hours for welding mechanical assembly piping electrical work testing and rework Prepare planned‑versus‑actual labour‑hour tables Collect verified working‑hour information from the Production Supervisor Prepare labour‑hour summaries for management and project reporting
• Quality documentation support Prepare Quality Control Plans using approved company templates Prepare quality checklists inspection forms and test report templates Enter inspection and testing information provided and approved by the Production Supervisor Maintain records of completed and outstanding quality‑control documents Collect signatures and supporting documents after inspections and tests Compile pressure‑test reports dimensional inspection records assembly checklists and other production quality records Maintain records of open comments punch‑list items and missing documents The Production Supervisor performs and approves the actual quality‑control activities The Production Documentation Coordinator prepares completes and maintains the related documentation

• Collect certificates technical data sheets manuals and passports for purchased materials and equipment
• Collect documentation for pumps valves instruments electrical components and other supplied equipment
• Check that documents contain the correct project reference equipment tag model and quantity
• Maintain a register of received and missing certificates
• Request missing documents from the project team procurement team or suppliers
• Organise all certificates and supporting documents by project and equipment unit

• Prepare equipment passports using approved company templates
• Compile final manufacturing and quality documentation for each manufactured unit
• Assemble equipment documentation packages including
  • equipment information
  • production records
  • Quality Control Plans and forms
  • inspection and test reports
  • component certificates
  • supplier manuals
  • equipment passports
  • serial‑number records
  • photographs
  • packing documents
  • other required project documents
• Check the completeness of each documentation package before shipment
• Maintain a documentation‑completion tracker for every equipment unit

• Communicate professionally in English with the European project and engineering team
• Prepare clear written requests for missing information and documents
• Follow up on unanswered requests and outstanding documentation
• Coordinate documentation matters with the Production Supervisor project engineers procurement warehouse and administration
• Attend production meetings when required and update the relevant documents
• Immediately report missing incomplete or inconsistent information to the Production Supervisor