Senior Accountant: Payroll & Credit Card Administration

Job Title:
Senior Accountant, Payroll and Credit Cards

Department: Finance and Accounting

Direct Supervisor: Accounting Manager

Supervisory Position:

Yes

FLSA Classification:

Exempt (Salaried)

Position Classification:

Staff

Time Base:

Full-time

Summary:

The Senior Accountant, Payroll and Credit Cards oversees end-to-end payroll operations and corporate credit card administration, ensuring accuracy, compliance, and timely processing across both functions. The payroll program requires the individual to be a key liaison between Payroll and Human Resources and external benefit carriers. The Senior Accountant manages Dayforce payroll system requirements, validates payroll inputs, reconciles financial activity and provides responsive support to employees.

This role will also be responsible for Corporate Credit card administration, reconciliation and ensuring compliance with ASI, campus, system, state, and federal laws, regulations, and policies.

Payroll Processing & Validation

• Ensure all employee timecards are reviewed and approved prior to payroll processing.
• Coordinate with HR to confirm all payroll related changes (new hires, terminations, rate changes, benefit updates, deductions, etc.) before each payroll cycle.
• Review, reconcile, and audit all payroll changes prior to finalizing payroll to ensure accuracy and compliance.
• Manage and maintain Dayforce system requirements, including workflows, configuration updates, and data integrity.
• Execute payroll processing with a high degree of accuracy, ensuring completeness of all earnings, deductions, taxes, and adjustments.
• Ensure all federal and California state requirements and regulations are met.
• Providing all payroll analysis, data management, and reporting for any internal and external purposes such as budget, audits, financial reports, etc.

Payroll Accounting & Reconciliation

• Prepare and record journal entries for payroll, benefits, taxes, and related accruals.
• Reconcile payroll related payments including taxes, garnishments, benefits, and other deductions.
• Reconcile and validate carrier invoices against payroll deductions to ensure accuracy.
• Initiate payments to carriers for pension plans, retirement contributions, and selected employee benefits.
• Provide data and analysis for month-end and year-end close activities related to payroll and benefits.

Corporate Credit Card Administration

• Manage all aspects of employee corporate credit card usage, ensuring compliance with organizational policies and procedures.
• Upload, review, and reconcile monthly credit card transactions for completeness and accuracy.
• Validate supporting documentation, receipts, and business purpose for all charges.
• Identify and resolve discrepancies, missing documentation, or policy violations.
• Communicate with employees regarding required corrections, missing information, or compliance issues.
• Maintain organized records of credit card activity for audit readiness.
• Partner with Accounting Department leadership to strengthen controls and improve credit card processes.

Compliance & Controls

• Maintain compliance with federal, state, and local payroll and credit card regulations.
• Ensure internal controls over payroll processing, credit card transactions, and financial reporting are followed and continuously improved.
• Support audits, reporting requirements, and regulatory filings. Provides support for all audit requests related to payroll and credit cards.

Employee Support & Communication

• Serve as the primary contact for employee payroll questions, providing timely and accurate responses.
• Assist employees with understanding paychecks, deductions, benefit contributions, and payroll policies.
• Collaborate with HR to communicate payroll changes, deadlines, and updates.
• Serve as the…