Administrative Support Coordinator II, Anthropology

Job Summary

Administrative Support Coordinator II, Anthropology

Classification: Administrative Support Coordinator II

Department: Anthropology

Salary Range: $4,367 - $4,454 per month

Appointment Type: Ongoing

Time Base: Full Time

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.

We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.

As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences, including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

The College of Humanities and Social Sciences is committed to educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni capable of navigating an increasingly complex and interconnected world. We seek an exceptional individual to join our Anthropology team as the Administrative Support Coordinator II. The ideal candidate should have a positive attitude and an active, energetic mind characterized by high ethical practices and a commitment to inclusivity, openness, flexibility, and integrity and kindness.

The Administrative Support Coordinator II provides lead administrative support and oversees the day-to-day operations of the Department, including the Department Coordinators, Faculty (Tenured, Tenure-track, and Temporary part-time Lecturers), Staff, Students, Undergraduate student majors and minors, and Graduate students in the Master of Arts program. The Administrative Support Coordinator II delegates tasks to administrative support and student assistants so they can adhere to various timelines.

Assists with document preparation for tenure-track hiring. Provides support to various departmental faculty committees and assists with planning events including, but not limited to, Department Retreats, Anthropology Day, and Commencement. Leads and directs student employees and monitors workflow. Department timekeeper for faculty and students. Reviews staff monthly timesheet. Reconciles procurement cards and budget accounts. Assists in the preparation of various university and departmental annual reports.

Prepares course schedules and processes temporary appointments for lecturers and graduate assistants. Provides travel support for international travel. Serves as the Department Information Technology Coordinator (DITC) and issues student permits. Makes purchases with the procurement card. Other duties assigned.

• High School diploma or equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent.
• Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages, technology, and systems.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate…