Administrative Support Coordinator II, Asian American Studies

Administrative Support Coordinator II, Asian American Studies

Classification: Administrative Support Coordinator II

Department: Ethnic Studies Operations

Sub-Division:

Salary Range: $4,367 - $4,454 per month

Appointment Type: Ongoing

Time Base: Full Time

Work Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Standing on 241 acres in the heart of Southern California, Cal State Fullerton was founded in 1957 and has grown to serve more than 43,000 students. As a leading campus of the California State University system, the University serves as both an intellectual and cultural hub for the region and a driving force in workforce and economic development.

We are dedicated to student success through innovative, high-impact educational experiences and robust support programs. Equally, we invest in the growth of our staff, faculty, and administrators through orientations, training opportunities, and ongoing professional development.

As a member of the Titan Community, you'll have access to a wide range of campus resources and experiences-including the Grand Central Art Center in Santa Ana, the Arboretum and Botanical Garden, cultural performances at the Clayes Performing Arts Center, Titan Athletics events, the Titan Recreation Center, and our Employee Wellness Program.

It is an exciting time to join Cal State Fullerton as we are an in demand comprehensive University that is driven to shape the future of education and foster a vibrant community of diverse students, faculty, staff, and administrators who uphold values of inclusive excellence, free speech, and an environment free from discrimination. We are continuously seeking individuals from various career disciplines that share the University's mission and core values.

We warmly welcome you to consider joining the Titan Community where minds expand and opportunities flourish.

The College of Humanities and Social Sciences is committed in educating students to be culturally, globally, socially, historically, and environmentally astute, civically responsible alumni able to navigate an increasingly complex and interconnected world. We seek an exceptional individual to join our team as the Administrative Support Coordinator II, Asian American Studies. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, and integrity and kindness.

The Ethnic Studies Operations is a multi-level department of Asian American Studies, African American Studies and Chicana/o Studies. The Department of Asian American Studies is a growing department that is committed to student engagement and achievement, faculty and staff development and work-life balance, and social justice on campus and in the community.

The Administrative Support Coordinator II provides lead administrative support to the Asian American Studies Department, the Department Chair, and Faculty. Coordinates and monitors workflows in the office, delegating tasks and adhering to various timelines. Organizes department events and receptions. Monitors class enrollments, accesses student information for advisers, and runs reports and queries. Inputs course schedule information and term workloads, and processes lecturer and graduate assistant contracts.

Provides budget support by monitoring and reconciling multiple budget accounts, reconciling procurement cards, and compiling budget reports. Provides lead support and training to office staff and student assistants. Hires and processes student assistants and oversees their work. Tracks faculty, student assistant attendance, and provides coordination for information technology and telephone requests. Serves as the lead Department Information Technology Coordinator (DITC).

Performs other duties as assigned.

• High School diploma or the equivalent and five years of progressively responsible experience in general office, clerical or secretarial work or the equivalent.
• Comprehensive and detailed knowledge of applicable university infrastructure, policies, and procedures.
• Thorough mastery of English grammar, punctuation, and spelling.
• Expertise in using office software packages, technology, and systems.
• Ability to independently handle multiple work unit priorities and projects.
• Ability to independently interpret and apply policies and procedures and use judgment and discretion to act when precedents do not exist.
• Ability to troubleshoot most office administration problems and respond to all inquiries and requests related to work area.
• Ability to understand problems from a broad perspective and anticipate the impact of office administration problems and solutions on other areas.
• Ability to analyze operational and procedural problems and develop, recommend, and evaluate proposed solutions.
• Ability to perform business math, analyze budgetary data, and make accurate projections requiring some inference.
• Ability to…