Administrative Support Assistant II

Job no: 562243
Work type: Staff
Location: Fullerton
Categories: Unit 7 - CSUEU - Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Job Title

Classification

Auto Req.

562243

Salary Range

(Hiring range depending on qualifications, not anticipated to exceed $3,565 - $3,859 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education.

Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

The College of Communication within the Division of Academic Affairs is committed to advancing a democratic society by preparing students to perform in a variety of communication professions. We seek an exceptional individual to join our Human Communication Studies team as the Administrative Support Assistant II.The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Under supervision, the Administrative Support Assistant II provides general office, clerical, and administrative support to departments, programs, and service units within the College of Communications. The position will be split between the Department of Human Communication Studies and Department of Communication Sciences and Disorders. Needs for each department and the programs within may differ.

The Administrative Support Assistant helps coordinate the day-to-day operations of assigned offices and programs. This includes processing and maintaining documents and records, responding to inquiries, gathering and entering data, preparing routine correspondence and spreadsheets, and assisting with purchasing and travel. Supports department chairs and coordinators, assists with meetings and special events, maintains websites and social media content, coordinates routine facilities and space requests, and helps implement established office processes and procedures.

Uses judgment and initiative to address routine problems and refers matters requiring policy interpretation, analysis, or administrative decisions to the appropriate coordinator, department chair, program director, or administrator. Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent.

General working knowledge of applicable university infrastructure, policies, and procedures. Thorough knowledge of office methods, procedures, practices, and equipment. Thorough knowledge of English grammar, punctuation, and spelling with demonstrated competence in effectively presenting standard information in writing. Ability to learn, interpret independently, apply, and identify deviations from a variety of complex policies and procedures. Ability to apply independent judgment, discretion, and initiative to address problems and develop practical, thorough and, at times, creative solutions.

Ability to perform arithmetic functions of a transactional nature, including tracking and comparing data. Ability to work on the front line, with a variety of campus and community individuals requiring active problem solving and…