Administrative Support Coordinator , Office Provost

Job no: 562677
Work type: Staff
Location: Fullerton
Categories: Unit 7 - CSUEU
- Clerical and Administrative Support Services, Administrative, Probationary, Full Time

Administrative Support Coordinator I, Office of the Provost

562677

(Hiring range depending on qualifications, not anticipated to exceed $4,047 - $4,509 per month)

Monday
- Friday, 8:00 AM - 5:00 PM

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education.

Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

The Office of the Provost and Vice President for Academic Affairs plans and manages all academic and instructional resources that support the teaching, scholarship, and research mission of Cal State Fullerton. The office strives to serve as a central resource for the campus community, ensuring quality academic programming and fostering partnerships with both internal and external stakeholders to promote and support faculty and student success.

The Office of the Provost achieves this by empowering faculty, staff, administrators, and students with the knowledge and support necessary so that we can each carry out our individual roles in fulfilling our university’s mission. We seek an exceptional individual to join our Operations team as the Administrative Support Coordinator I, Office of the Provost. The ideal candidate in this role should have a positive attitude and an active, energetic mind characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Under general direction, the Administrative Support Coordinator I independently provides administrative and operational support for the Office. Maintains confidential files and records; schedules and coordinates appointments and meetings; and processes administrative documents and records. Serves as a resource to Office staff and students by responding to inquiries and resolving issues requiring knowledge and interpretation of complex University policies and procedures, including Title 5, Executive Orders, and UPS documents, and refers matters appropriately when necessary.

Coordinates event planning and related activities, establishes timelines and deadlines, and collaborates with units across campus. Prepares monthly budget reports, monitors and tracks expenditures, processes travel authorizations and travel claims, reconciles procurement card transactions, and coordinates the ordering of supplies and services. Serves as the department IT coordinator (DITC) and coordinates technology-related requests and support. Hires, schedules, trains, and provides lead work direction to student assistants.

Coordinates student payroll processes and related personnel documentation. Performs other duties as assigned.

High School diploma or the equivalent and two years of experience in general office, clerical or administrative support work or the equivalent. Training at a vocational school or full-time college education may be substituted for the required experience on a year for…