Administrative Assistant; Confidential Office Support

Job no: 562459
Work type: Staff
Location: Fullerton
Categories: Confidential, Administrative, Probationary, Full Time

Job Title

Administrative Assistant

Classification

Confidential Office Support I

Auto Req.

562459

Salary Range

(Hiring range depending on qualifications, not anticipated to exceed $3,516 - $4,000 per month)

Work Schedule

Monday - Friday, 8:00 AM - 5:00 PM

Why CSUF

California State University, Fullerton (Cal State Fullerton) is a leading public university committed to student success, academic excellence, and inclusive excellence. The university fosters a collaborative environment that supports teaching, research, and service while promoting innovation and professional growth. Cal State Fullerton is both a Hispanic-Serving Institution and an Asian American and Native American Pacific Islander-Serving Institution, and a recipient of the Seal of Excelencia (2021 and 2024) from Excelencia in Education.

Joining Cal State Fullerton means becoming part of a community dedicated to advancing student achievement, career success, and economic mobility.

Department

Serving over 40,000 students, many of whom are the first in their family to attend college, California State University, Fullerton is one of the most transformative universities in the state. There is an opportunity to grow a career. The University is searching for a member of staff who is diplomatic, proactive and possesses excellent communication skills to join the President's Office as an Administrative Assistant (Confidential Office Support I).

The ideal candidate in this role should have a positive attitude and an active, energetic mind that is characterized by highly ethical practices and a commitment to inclusivity, openness, flexibility, integrity, and kindness.

Duties and Responsibilities

Under general supervision, the Administrative Assistant provides essential clerical and administrative support to the President's Office. As the initial point of contact for visitors and callers, this role involves assisting with routine inquiries and directing them to the appropriate resources. Key responsibilities include screening phone calls, drafting both routine and confidential correspondence, and maintaining confidential records with a high degree of discretion.

The Administrative Assistant supports both physical and digital filing systems, handling sensitive mail, and assisting with various office functions such as record keeping and scheduling. This role requires the ability to interpret and apply campus-wide and system-wide operating policies and procedures.

Additional duties include making reservations and scheduling for the President's Office conference room, as well as preparing and maintaining meeting spaces. The Administrative Assistant also provides support for events, hospitality, and purchasing activities. Acting as a delegate, the role involves reconciling procurement cards and supporting travel. Requires a commitment to maintaining confidentiality and providing exemplary administrative support to ensure the smooth operation of the President's Office.

Other duties as assigned.

Essential Qualifications

High School diploma or the equivalent and at least one year of general office experience. Possession of fundamental written and oral communication skills, including a basic foundation in English grammar, spelling, and punctuation. Ability to understand basic office procedures, operate standard office equipment and software, and perform basic arithmetic. Possession of basic typing and keyboard skills. Ability to provide work direction, train, and provide guidance to other employees.

Ability to make recommendations on employee staffing issues. Ability to coordinate events and special projects.

A background check (including a…