Assistant Director, Corporate Affairs

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Salary Range: 69,

FLSA: Exempt, Salaried

Department: Organizational Operations

Direct Supervisor: Director, Corporate Affairs

Summary: The Assistant Director of Corporate Affairs is a critical, high-level administrative, strategic, and compliance-focused role reporting to the Director of Corporate Affairs. This position provides confidential executive support to the COO and Director of Corporate Affairs, serving as the primary expert in strategic contract management and organizational risk/compliance efforts. The Assistant Director ensures the smooth and compliant functioning of corporate administration through meticulous oversight of documents, policies, leadership meeting coordination, and robust record-keeping.

Key responsibilities include managing the full contract lifecycle from review to renewal/termination, enforcing best practices, and providing essential strategic direction and support for the organization’s insurance portfolio, risk mitigation strategies, and critical administrative functions, including scholarship program assistance and special project coordination.

• Provide confidential, high-level administrative, and coordinative support to the COO and Director of Corporate Affairs including coordinating high-level meetings, corporate retreats, and ASI All-Staff Meetings.
• Oversee the preparation, meticulous editing, and proofreading of correspondence, comprehensive reports, executive presentations, official meeting minutes, and other crucial documents, ensuring accuracy, clarity, and adherence to organizational standards.
• Develop and maintain highly efficient physical and electronic filing systems, ensuring immediate retrieval of critical documents and information.

• Lead the coordination and documentation of major administrative and operational policies and procedures, ensuring consistency and accessibility.
• Coordinate the preparation and timely distribution of all meeting materials (agendas, minutes, supporting documents) for the Corporate Leadership Team (CLT) and Directors.
• Proactively track and document task assignments arising from CLT and Directors’ discussions on behalf of the Executive Director and COO, ensuring timely follow-up and completion.

• Serve as the organization’s primary internal subject matter expert and final reviewer for all corporate contracts, including procurement, vendor, partnership, and service agreements. Critically review all contractual language to confirm accuracy, mitigate risk, verify adherence to organizational policy and legal standards, and ensure the protection of the organization’s interests.
• Direct and optimize the complete contract lifecycle, including drafting guidance, negotiation support, execution, administration, and proper termination or renewal. Establish and maintain a robust, centralized, and secure digital repository for all contractual documents.
• Develop and implement a proactive tracking system for critical contract milestones, including automatic alerts for renewal deadlines, expiration dates, and key performance indicators (KPIs) or deliverables.
• Develop, recommend, and enforce organizational policies, procedures, and best practices for contract initiation, review, and approval to ensure consistent application of standards organization-wide.
• Lead the comprehensive contract approval process through appropriate engagement with Executive Leadership, Directors, and relevant internal departments (e.g., Finance, Operations) to ensure successful contract execution and management.

• Provide strategic oversight and direction to the ASI Safety and Risk Officer who is responsible for administering the organization’s total insurance portfolio, including commercial general liability, property, auto, and specialized coverages.
• Ensure the organization’s adherence to all insurance requirements related to internal programs (e.g., CSURMA, as applicable) and external vendor/partner agreements. Oversee the preparation of all required internal and external insurance-related reports.
• Direct and enforce the strict process for…