Research Administrator I​/II

Research Administrator I/II

Department: Physical Sciences, College of Liberal Arts and Sciences, University of Florida
Work Type: Full Time
Location: Main Campus (Gainesville, FL)

The Physics Department maintains a $10M annual portfolio of external awards across diverse physics research areas. A Research Administrator (I or II) will support all stages of sponsored research, from proposal development through award management and financial oversight, ensuring compliance with institutional and sponsor requirements.

• Research Administrator I:
  Bachelor’s degree or equivalent education and experience.
• Research Administrator II:
  Bachelor’s degree and two years of grant/contract administration experience or equivalent education and experience.

• Pre‑Award:
  Interpret fundraising guidelines, review and validate proposal budgets and narratives, recommend revisions, advise PIs on formatting, create and route proposals in UFIRST, and collaborate on timely submissions.
• Post‑Award Transactions:
  Monitor all award actions, adjust budgets, coordinate no‑cost extensions and fund releases, and resolve issues with DSP, C&G and Cost Analysis.
• Post‑Award Management:
  Prepare financial reconciliations, manage personnel appointments and effort distribution, identify cost accounting violations, track institutional commitments, and coordinate financial reporting with PIs and C&G.
• Other Duties:
  Attend relevant training, share policy updates, assess departmental processes for improvement, process People Soft corrections, coordinate graduate student funding and office assignments, and report equipment use on sponsored programs.

• Bachelor’s degree or equivalent education and experience.
• For Research Administrator II:
  Two years of grant and contract administration experience or equivalent.

• Experience with myUFL, my investigator, UFIRST, Microsoft Office (Excel, Word, Teams).
• Familiarity with UF sponsored program policies and procedures.
• Excellent reading comprehension, written communication, and customer service skills.
• Attention to detail, problem‑solving ability, and teamwork enthusiasm.

Research Administrator I: $46,000 – $50,000
Research Administrator II: $53,000 – $60,000

Eligible for a comprehensive benefits suite, retirement options, and paid leave.

Submit a cover letter, resume, and the names and contact information of three professional references by 11:55 p.m. (ET) on the posting end date. Upload a copy of your DD‑214 if claiming Veteran’s preference. Applications close 14 December 2025.

The University of Florida is an Equal Employment Opportunity Employer. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws.