Purchasing Specialist

Job Title

Purchasing Specialist

Inside Higher Ed

Main Campus (Gainesville, FL)

Full Time

$45,000 - $52,000

Responsible for managing the purchasing of commodities by processing purchase orders and auditing invoices. This includes entering department requisition orders into MyUFL Marketplace, managing the purchasing and purchase order process within approved established dollar limits and guidelines, and consulting with college or department personnel to determine their needs and budgetary requirements for materials, supplies, and equipment. Interprets, explains, and applies complex policies and procedures.

Researches, identifies, evaluates, supports, and resolves discrepancies. Advises and provides assistance to faculty, staff, administrators, and outside vendors and agencies.

Manages, receives, and unloads supplies/packages ordered on behalf of the department. This includes managing overall department administrative inventory, inspecting items, sorting, verifying against orders, completing receipt documentation, and resolving discrepancies. Maintains databases and records of items received.

Advises and provides coordination assistance to lab personnel for package pickup/delivery and to finance for database management purchase order close‑out, and serves as a Level 1 processor within myUFMarketplace. Assists with administration of departmental and project activities.

Reviews and processes both Fed Ex shipment label requests and unassigned ACS invoices, confirming accounting payments with faculty or lab personnel prior to payment.

Processes SOPs and implements process‑improvement activities, as needed.

Performs any other duties as needed to fulfill the mission of the department.

• Must be capable of dealing with periodic cyclical workload pressures and levels of responsibility.
• Required to make independent judgments without supervision.
• Must have the adaptability to perform a variety of duties, often changing from one task to another of a different nature without loss of efficiency or composure.
• Requires the ability to work with people beyond giving and receiving instructions, demonstrating ability to develop and maintain a productive and positive atmosphere of teamwork among department staff.
• Must possess good interpersonal skills with faculty and staff, communicating with prospective students, current students, staff, faculty, course directors, and program directors on an almost daily basis.

• Experience in purchasing, inventory management, scheduling, and customer service.
• Proven ability to communicate effectively, both verbally and in writing.

Special Instructions to Applicants:
In order to be considered, you must upload your cover letter and resume.

Monday‑through‑Friday 8 a.m. to 4:30 p.m. (40 hours per week).

Applications must be submitted by 11:55 p.m. (ET) of the posting end date.

Health assessment required:
No.

Applications close: 07 January 2026.

(Use the "Apply for this Job" box below)..

The University of Florida is an Equal Employment Opportunity Employer.

If an accommodation due to a disability is needed to apply for this position, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.