Research Administration Assistant​/Research Administrator

Apply now Job no: 537410
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Grant or Research Administration, Veteran's Preference Eligible
Department:  - EG-CONTRACTS - GRANTS ACCTING

Classification

Title:

• Research Administration Assistant
  :
  High school diploma and four years of relevant experience or equivalent college coursework in place of experience.
• Research Administrator I:
  Bachelor’s degree or an equivalent combination of education and experience.

Job Description

Key Responsibilities

• Provide comprehensive support for proposal development, review, and submission.
• Assist with post-award activities including budget monitoring, reporting, and payroll distribution.
• Track effort commitments, monitor project expenses, and ensure compliance with sponsor guidelines.
• Serve as a liaison between faculty, staff, central administration, and funding sponsors.
• Maintain current knowledge of research compliance, policies, and procedures.
• Contribute to process improvements and assist with special projects as assigned.

Professional Development & Career Pathways

The University of Florida is committed to supporting the growth and success of our research administrators. This position offers:

• Access to professional development workshops, trainings, and certifications (such as CRA certification).
• Opportunities to engage with university-wide committees and working groups.
• Clear pathways for advancement into research administration, leadership, or specialized compliance roles.
• A collaborative environment where initiative and innovation are recognized and rewarded.
• Tuition support through UF’s Employee Education Program (EEP), which provides eligible employees the opportunity to take college courses at no cost, supporting both career advancement and lifelong learning.

Commensurate with qualifications and experience

• Research Administration Assistant
  :
  Starting at $22.24/hour
• Research Administrator I:
  Starting at $24.42/hour

Required Qualifications

• Research Administration Assistant
  :
  High school diploma and four years of relevant experience or equivalent college coursework in place of experience.
• Research Administrator I:
  Bachelor’s degree or an equivalent combination of education and experience.

Preferred Qualifications

• Strong verbal and written communication skills with the ability to build relationships across faculty, staff, and funding agencies.
• Basic knowledge of sponsor regulations, state policies, and university procedures.
• Ability to analyze problems, recommend solutions, and work independently with sound judgment.
• Experience with People Soft or Workday, Microsoft Office Suite (Excel, Word, PowerPoint)
• Familiarity with federal guidelines, including the OMB Uniform Guidance (2 CFR 200).
• Commitment to professionalism, integrity, and service excellence.

Special Instructions to Applicants

In order to be considered for this position, you must upload a cover letter and resume with application.

This is a time-limited position.

This position is eligible for veteran’s preference. If you are claiming veteran’s preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Equal Employment Opportunity

The University of Florida is an Equal Employment Opportunity Employer.