OPS Administrative Assistant - Pediatric Neurology

OPS Administrative Assistant - Pediatric Neurology at Inside Higher Ed

Job No: 537485

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Office/Administrative/Fiscal Support, Health Care Administration/Support

Department:  - MD-PEDS-NEUROLOGY

The College of Medicine Pediatric Neurology division is currently recruiting for a full-time OPS Administrative Assistant. Join the team in supporting daily administrative functions of office operations.

• Calendar & Schedule Management: Maintain and update the division-wide calendar with current and upcoming events; send preliminary monthly invites and weekly calendars with updated leave information; update on-call schedules and notify physicians of changes as needed.
• Meeting Coordination: Prepare agendas, send Outlook invites, and follow up with reminder emails; attend division and faculty meetings to take and distribute meeting minutes; support weekly administrative meetings with the Chief and Division Administrator, including agenda prep and follow-up communication.
• Leave & Clinic Coordination: Process faculty, APP, and resident leave requests; coordinate clinic closures and patient rescheduling with clinical staff; maintain internal leave tracking logs and notify payroll for documentation.

Expected Salary: $19.88 to $20.83 per hour; commensurate with experience.

High school diploma or equivalent and one year of appropriate experience or an equivalent combination of education and experience.

• Administrative support experience
• Outlook Calendar Management experience
• Hosting Zoom meetings
• Experience taking meeting minutes

To be considered, please include a cover letter, resume, and a list of professional references with your online application form. This requisition has been reposted; previous applicants are still under consideration and need not apply.

Application must be submitted by 11:55 p.m. (ET) of the posting end date. Applications Close: 06 January 2026.

Health Assessment

Required:

No

To apply: (Use the "Apply for this Job" box below)./537485

The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call  or the Florida Relay System at  (TDD) or visit Accessibility at UF.