Administrative Specialist

Administrative Specialist I – Inside Higher Ed – Full Time – Main Campus (Gainesville, FL)

• Serves as the primary administrative contact for the Division of Plastics. Coordinates across the Surgery department, College of Medicine, UF Health and University of Florida as needed.
• Supports the division chief and faculty with calendar management, meeting scheduling, agenda preparation, etc.
• Prepare and coordinate itineraries and meetings related to faculty recruitment.
• Submit IT and Facilities support requests on behalf of the division.
• Prepare documents, correspondence, reports, presentations and other needs as directed by the division chief or in support of the faculty.
• Coordinates all UFGO related activities (travel requests, travel arrangements and processing reimbursements) for the division.
• Tracks faculty professional development allowance (PDA) usage.
• Orders supplies as needed by the division and processes the related expenses.
• Processes division related expenses and faculty related expenses (PDA, certifications, licensure and other faculty supported expenses).
• Assists with the annual budget process by determining the division's expected expense needs for the upcoming budget year.
• Manages the division's call schedule process. Works with the division chief to finalize the approved call schedule. Enters the call schedule into EPIC.
• Manages the division's Request for Time Away (RTA) process. Ensures division chief approval, clinical notification and enters UF provider leave into People Soft.
• Supports faculty with their annual evaluations.
• Assists faculty with their promotion and tenure packets.
• Other duties as assigned.

• Bachelor's degree; or an equivalent combination of education and relevant experience.
• Proficiency in Microsoft Office Suite, People Soft, UFGo, myUFLMarketplace.
• Knowledge of university and state rules, regulations, policy, and procedures pertaining to fiscal transactions.
• Experience in supporting top level executives within higher education.
• Extensive knowledge of administrative and office management principles and practices.
• Excellent written and oral communication skills.
• Ability to work well with all levels of internal staff as well as outside stakeholders and staff within the Division of Plastic Surgery.

$19.25 - $25.25 per hour.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Applications close: 09 November 2025.
(Use the "Apply for this Job" box below)..

The University of Florida is an Equal Employment Opportunity Employer. Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call  or the Florida Relay System at  (TDD) or visit Accessibility at UF.