Administrative Support AST II - Neurology - Vascular Neurology

Apply now Job no: 538306
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Health Care Administration/Support
Department:  - MD - VASCULAR NEUROLOGY

Classification

Title:

Administrative AST II

The Department of Neurology seeks a detail‑oriented Administrative Support Assistant II to provide expert administrative support to the Division Chief, faculty, and other division staff. The role requires minimal supervision and demands a proactive approach, strong attention to detail, and the ability to manage competing priorities.

• Schedule and maintain calendars, meetings, and travel itineraries for Division Chief, faculty, and division staff.
• Triage high‑volume calls and coordinate visitor travel and visits.
• Handle confidential and routine correspondence, evaluations, reports, and emails.
• Prepare and circulate agendas, minutes, and related materials for division meetings.
• Compile and maintain program/division call schedules, rotation schedules, and conference schedules, ensuring accuracy with Amion and Epic.
• Support mobile clinic maintenance, process leave requests, travel authorizations, purchase orders/reimbursements, and expense reports.
• Provide administrative support to Principal Investigators including lab setup and order processing.
• Maintain division website and UF Health websites; coordinate marketing with UF Health Communications.
• Cover main phone lines and front desk, direct patient calls to Patient Access Center, and support peer‑to‑peer calls regarding patients.
• Assist recruitment, event support, and guest coordination—travel, scheduling, onboarding, and related logistics.
• Maintain division knowledge of policies, resolve complex issues, and serve as building emergency contact for the neurovascular academic office.

• High school diploma or equivalent and at least seven years of relevant administrative experience.
• Experience providing administrative support in an academic medical environment to physicians, faculty, or leadership.
• Proficiency with Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, Publisher), Adobe Acrobat, and Zoom.
• Strong oral and written communication, organization, time‑management, interpersonal, and problem‑solving skills.
• Ability to maintain confidentiality and handle sensitive materials.
• Valid driver’s license with personal vehicle access.
• Demonstrated ability to manage competing priorities with minimal supervision.

• Low‑cost State Health Plans
  :
  Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Package including over 10 paid holidays, paid family, sick, and vacation leave
• Exceptional Personal and Professional Development Opportunities
  :
  Access to UF Training & Organizational Development programs, leadership development, Linked In Learning, and more
• Tuition Assistance through the UF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Health Assessment

Required:

No

Application must be submitted by 11:55 p.m. (ET) of the posting end date.
Applications close: 06 Jan 2026 Eastern Standard Time.

To be considered, please upload the following documents with your application:

• Resume
• Contact information for three professional references

This position is eligible for veteran's preference. If you are claiming veteran's preference, please upload a copy of your DD 214 Member Copy 4 with your application for consideration.

If an accommodation due to a disability is needed to apply for this position, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD).

The University of Florida is an Equal Employment Opportunity Employer.