Ops Human Resources Assistant

OPS HUMAN RESOURCES ASSISTANT -

3 weeks ago Be among the first 25 applicants

Requisition No: 865635

Agency:
Agriculture and Consumer Services

Working Title:

OPS HUMAN RESOURCES ASSISTANT -

Pay Plan:
Temp

Position Number:

Salary: $15.00 Hourly

Posting Closing Date: 12/29/2025

Daisy Cook, Phone  or Email:
Daisy.

Cook

• A high school diploma or its equivalent and three (3) years of administrative or clerical work experience.
• College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
• Vocational/technical training in the area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
• Possession of a valid Driver License.

• Maintains official and working files for employees, including both paper files and electronic files (On Base).
• Assists with Records' Inventory, archiving and disposition of records approved for disposal.
• Updates and maintains electronic records in People First including driver license and home address, as requested.
• Uses driver license expiration status report to notify employees and their supervisors of driver license discrepancies and ensures resolution.
• Requests and receives employee photos, and uses them to request employee identification and access badges.
• Notifies employee if payment is required and advises on payment options.
• Receives and distributes W-2 forms annually; responds to written requests for verification of employment and other records requests.
• Receives and distributes paper paychecks to employees; formats and saves a copy of the FLAIR payroll reports.
• Generates biweekly and supplemental payroll reports and follows up with supervisors and management as needed.
• Produces the Welcome New Hires information and employee photos to send to the division Public Information Office by the 5th of each month.
• Reviews and provides feedback on needed edits/revisions before the final document is published to the Personnel Share Point page.
• Provides weekly administrative report for all employees who were hired, separated, or moved positions in the previous week.
• Assists employees with tuition waiver/reimbursement, flexible schedule, outside/dual employment applications, and Gator 1 cards.
• Responds to inquiries from division and department employees, as well as the public, regarding personnel matters.
• Completes reviews of Department of Management Services phonebook contact information for Plant Industry as requested.
• Performs other related duties as directed by management.

• Knowledge and experience in Microsoft Office Suite (Word, Excel, and Outlook).
• Knowledge and experience with spreadsheets, databases, and web-based programs.
• Skill in performing basic math, writing, and problem-solving.
• Skill in completing and maintaining accurate records.
• Ability to organize many tasks simultaneously and to follow through on completing tasks within defined timelines.
• Ability to record information and file accurately.
• Ability to maintain confidentiality.
• Ability to effectively communicate, verbally and in writing.
• Ability to work with others in a calm, professional and courteous manner.
• Ability to lift and transport 25 lbs.

• Participation in state group insurance (must meet eligibility requirements).
• Participation in the Florida Deferred Compensation Plan (457b).
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan).
• Flexible Spending Accounts.
• Employee Assistance Program (EAP).
• Seasonal and part-time OPS employees (less than 30 hours average per week) refer to People First.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center  in advance.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S.