Facilities and Lease Coordinator

Overview

Join to apply for the Facilities and Lease Coordinator role at King Risk Partners
.

Location:

Gainesville, FL.

Schedule:

Monday - Friday.

Reports to:

Director of Operations.

King Risk Partners, LLC is dedicated to providing top-tier insurance solutions to our clients while fostering a positive and collaborative work environment. We are growing and welcome team members who share our commitment to excellence.

• Manage and maintain lease documentation and key dates (renewals, expirations, terminations).
• Administer leases using Visual Lease software (strongly preferred).
• Coordinate office closures, openings, and space consolidations in partnership with real estate and leadership teams.
• Oversee all aspects of facility operations across corporate offices.
• Manage signage, office branding, and physical office standards.
• Coordinate repair, inspections, and preventative maintenance services through vendors and internal teams.
• Serve as first point of contact for facility-related issues across all locations.
• Maintain contracts, certificates of insurance, and service level agreements.
• Manage office supplies orders, maintain the database, and coordinate with offices on their orders.
• Supervise and coordinate daily mailroom operations, including mail distribution, shipping/receiving, and courier services.
• Handle mail forwarding, change-of-address processes, and ensure mail continuity during office closures.
• Maintain mail logs and work with departments to meet delivery needs.
• Maintain detailed facility and lease records and generate reports as needed.
• Track facility-related budgets and expenses; process invoices and reconcile charges.
• Support contract management for vendors and service providers.
• Manage internal requests related to office access, space changes, or facility issues.
• Adept in coordinating across multiple departments and external vendors; ability to manage multiple tasks in a fast-paced environment.

• Associate's or Bachelor's degree in Business Administration, Facilities Management, Real Estate, or related field.
• 3+ years of experience in facilities coordination, lease administration, or real estate operations.
• Experience with Visual Lease software is highly preferred.
• Experience overseeing multi-site facilities.
• Working knowledge of lease terms, facility maintenance, and vendor management.
• Familiarity with office space planning and move coordination.
• Strong organizational skills with keen attention to detail.
• Excellent communication and problem-solving abilities.
• Proficient in Microsoft Office Suite; ability to learn new systems quickly.
• Adept at coordinating across multiple departments and external vendors.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• 401(k) with employer match
• Short-Term Disability (employer paid)
• Long-Term Disability (employer paid)
• Life Insurance
• Employee Assistance Program
• Generous PTO Policy
• Tuition Reimbursement
• Employee Referral Program
• Growth and advancement opportunities

King Risk Partners, LLC is proud to be an equal opportunity employer. We encourage applications from candidates of all backgrounds and experiences. Join us in making a difference in the insurance industry.

Salary

Description:

$50,000 - $60,000