Administrative Support Assistant II - Neurology - Neurocritical Care

Administrative Support Assistant II - Neurology - Neurocritical Care

Apply now Job no: 538300
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Office/Administrative/Fiscal Support, Health Care Administration/Support
Department:  - MD-NEURO-NEUROCRITICAL CARE

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Title:

Job Description:

The Department of Neurology, Division of Neurocritical Care, is seeking a detail-oriented candidate for an Administrative Support Assistant II position to provide administrative support to the Division Chief, faculty, and other staff as needed. Responsibilities include scheduling and maintaining calendars, meetings, and travel itineraries; triaging a high volume of calls; coordinating visitors, including travel arrangements and itineraries; assisting with confidential and routine correspondence, evaluations, reports, and emails;

and regularly updating bibliographies and biosketches.

The individual in this role is expected to work with minimal supervision, be proactive in managing assignments and following guidelines, demonstrate strong attention to detail, communicate concisely when appropriate, and possess the ability to successfully manage competing and changing priorities. This role is ideal for candidates with administrative experience in an academic medical environment, providing support to physicians, faculty, or leadership, and with proficiency in Microsoft Office 365 (Outlook, Excel, PowerPoint, Word, and Publisher).

Serves as the primary contact and liaison for the Division of Neurocritical Care Division Chief and faculty members. Manages faculty calendars, including determination of priorities for all regularly-scheduled and unique meetings and appointments. Coordinates meetings and events including correspondence, location, and agenda. Works with other departmental and hospital staff to convey and maintain inpatient call schedules. Coordinates travel arrangements including transportation, accommodations, and itineraries.

Assists with confidential and routine correspondence, evaluations, and reports. Prepares agenda for and compiles minutes from monthly division meetings for disbursement to divisional faculty and staff. Supports annual divisional training course ENLS (Emergency Neurological Life Support). Maintains inventory of office supplies and requests orders/restocks, as necessary. Ensures information regarding division is accurate on website.

Arranges travel, accommodations itineraries, and meetings for faculty candidates and other division guests. Provide event support for faculty searches, dignitaries, VIPs, selected invited guest speakers, departmental development, alumni and social events, to include arrangements for catering, invitations, etc. May coordinate large scale events in collaboration with faculty such as symposiums for the division. Assists with onboarding new faculty to ensure a smooth transition to the university and area.

Travel may be required a few times a year, including escorting candidates to Gainesville-based locations.

Working with the division faculty, assists with creation of yearly call schedule and entry into EPIC. Manages changes throughout the year in EPIC.

Assist in answering main line calls with the administrative group. Rotates in mail collection/distribution schedule. Greets/assists visitors to the main Neurology Administrative Offices in the MBI.

• Low-cost State Health Plans
  :
  Medical, Dental, and Vision Insurance
• Life and Disability Insurance
• Generous Retirement Options to secure your future
• Comprehensive Paid Time Off Package including over 10 paid holidays, as well as paid family, sick and vacation leave
• Exceptional Personal and Professional Development Opportunities
  :
  Access to UF Training & Organizational Development programs, leadership development, Linked In Learning, and more
• Tuition Assistance
  through theUF Employee Education Program
• Public Service Loan Forgiveness (PSLF) Eligible Employer

Learn more about what we have to offer here !