Development and Administrative Coordinator

Development and Administrative Coordinator

Job Posting – Development & Administrative Coordinator

Status: Full-Time, Non-Exempt

Schedule: Monday–Friday, 9:00 AM – 5:00 PM (occasional early mornings, evenings, or weekends as needed)

Salary: $54,875 annually (or $26.38/hour; in accordance with AMC’s Pay Equity Policy, salary is non-negotiable)

Reports To: Associate Director

Location: Gainesville, FL (primarily in-office; 4+ days per week with Fridays remote)

A.M. Crawford, Inc. (AMC) seeks a highly organized, forward-thinking Development & Administrative Coordinator (DAC) to support both internal operations and client-facing fundraising work — with a particular focus on knowledge management, documentation, and the thoughtful use of AI tools.

This is a hybrid role combining administrative excellence, project coordination, fundraising support, and organizational knowledge stewardship. The DAC plays a critical role in ensuring that information, systems, and institutional knowledge are captured, organized, and accessible across the firm.

This position is ideal for someone who enjoys building order out of complexity, is actively experimenting with AI tools, and is excited to bring ideas for improving how a consulting firm documents, learns, and operates.

Support AMC’s organizational knowledge management efforts, ensuring that key information, processes, and learnings are documented and accessible.

• Organize and maintain internal knowledge assets such as:
  • Meeting and interview transcripts (including Gemini-generated transcripts)
  • Reference materials and research libraries
  • Client and internal documentation housed in tools such as NotebookLM
• Assist with the setup, maintenance, and improvement of custom GPTs, AI work spaces, and internal knowledge tools used by the team.
• Experiment with AI tools (e.g., ChatGPT, Gemini, Notebook
  
  LM, and similar platforms) to improve workflows, documentation, research, and administrative efficiency.
• Proactively bring ideas for how AI and automation can support fundraising, operations, and internal learning — and help test and implement those ideas in practice.

• Manage and maintain deadline calendars; schedule tasks associated with client deliverables and internal workflows.
• Coordinate meetings, prepare agendas, collect materials, and capture notes or action items as needed.
• Manage timely and professional email and voicemail correspondence; organize incoming communications to ensure priorities are addressed.
• Perform general office and administrative duties, including handling information requests, ordering supplies, and supporting office operations.
• Maintain efficient, well-organized filing systems (digital and hard copy) across Google Drive, Dropbox, and related platforms.
• Track all time and projects accurately in Asana and Harvest.
• Assist with the preparation of grant proposals, ensuring accuracy, completeness, and adherence to funder guidelines.
• Track and maintain records of all grant applications, including deadlines, requirements, submissions, and outcomes.
• Collaborate with AMC staff to research and identify potential funding opportunities.
• Research foundation and grant databases to support client fundraising strategies.
• Proofread and format professional, branded documents using Google Workspace, Microsoft Office, and related tools.
• Communicate effectively with the CEO, COO, staff, consultants, and clients as needed.
• Maintain confidentiality of all client and company information.
• Provide clerical, project, and coordination support across teams as assigned.
• Perform other duties as determined by the supervisor.

• Relevant professional experience in fundraising, development, administration, or project coordination — in nonprofit or comparable professional settings — and/or a degree in a related field.
• Demonstrated curiosity about — and experimentation with — AI and digital productivity tools (e.g., ChatGPT, Gemini, Notebook
  
  LM, or similar platforms).
• Strong organizational and administrative skills with the ability to manage multiple priorities and deadlines.
• Clear, professional written…