Agency Administrative Services Manager

Agency Administrative Services Manager

The University of Florida College of Journalism and Communications is seeking an Agency Administrative Services Manager to provide operational and administrative leadership for The Agency, a dynamic environment where students gain hands-on experience working on real-world communications projects.

The Agency Administrative Services Manager will oversee the administrative functions that support The Agency's day-to-day success. This position will manage office operations and physical space, coordinate student staff operations and human resources activities, oversee financial and personnel processes, support events and external communications, and serve as a central point of contact for students, clients, university partners, and other stakeholders.

The ideal candidate is a highly organized and collaborative professional who can manage competing priorities, solve problems, coordinate resources, and keep complex operations running smoothly. This role is well suited for someone who enjoys working with people, supporting students, managing details, and contributing to a creative, goal-oriented team.

Lead student staff operations by recruiting, hiring, onboarding, scheduling, supervising, and managing performance; develop staffing plans and allocate student resources based on project needs, skills, and capacity.

Coordinate HR and payroll functions for student employees, including timekeeping, appointments, scheduling, budgets, and personnel matters, in partnership with the College HR team.

Manage financial and administrative operations, including account reconciliation, invoices, reimbursements, travel expenses, purchasing, requisitions, encumbrances, and office supply needs.

Support students and serve as a central point of contact for The Agency by coordinating immersion course registration, connecting students with academic resources, managing calendars and inquiries, and liaising with College departments, university partners, clients, and external stakeholders.

Oversee Agency records, workspace, meetings, and events by maintaining organized files and physical space, coordinating stakeholder meetings and events, and supporting efficient day-to-day operations and workflows.

This is an opportunity to play a critical role in an environment where education, creativity, communications, and real-world experience come together. You will work closely with students, faculty, staff, clients, and university partners while helping create the operational foundation that allows creative teams to succeed.

The Agency Administrative Services Manager will have the opportunity to make a meaningful impact by developing student talent, strengthening operational processes, coordinating resources, and supporting innovative communications work within one of the nation's leading journalism and communications programs.

Work Schedule:

Monday–Friday | 9:00 a.m.–5:00 p.m. Eastern Time. Schedule flexibility may be available based on business needs and with approval from the Assistant Director of Operations.

Expected Salary:
Commensurate with Education and Experience.

Required Qualifications:

Bachelor's degree in an appropriate area and three years of relevant experience; or an equivalent combination of education and experience.

Special Instructions to Applicants:
Please submit your applications online via CAREER lications must include: a cover letter detailing previous journalistic or public media experience, a current résumé, name, email addresses, and phone numbers of three references. Any other supporting documentation that you deem relevant to the position. Application must be submitted by 11:55 p.m. (ET) of the posting end date.