Development and Administrative Coordinator

A.M. Crawford is currently hiring for a Development and Administrative Coordinator supporting our Workforce Development Fundraising team.

Status: Full-Time, Non-Exempt

Schedule: Monday–Friday, 8:30 AM – 5:00 PM (three or more days per week in the office with up to two remote days as approved); on occasion, additional in-office or remote workdays may be required based on project or organizational needs.

Salary: $26.38 per hour in accordance with AMC’s Pay Equity Policy, salary is non-negotiable

Reports To: Lead Consultant
Location: Gainesville, FL (hybrid with four days per week in office)

Development and Administrative Coordinators (DACs) at A.M. Crawford, Inc. (AMC) fulfill a hybrid role that supports administrative operations, client‑facing fundraising work, and organizational knowledge management
. The DAC works closely with AMC staff to provide administrative assistance, manage projects, support client engagement, and oversee office and information systems that enable the firm to operate efficiently and consistently.

Specifically, DACs provide administrative support to the leadership team and consultants in the design, development, and submission of high quality grant proposals on behalf of AMC’s Workforce Development clients, primarily union skilled trades apprenticeship training programs. DACs also support in helping build and manage a pipeline of funder solicitations and request for proposal opportunities from relevant philanthropic, corporate social responsibility, state actor, and federal agency funders, ensuring that team deadlines are met, tasking is clear, coordination and communication is consistent, and submissions are complete.

DACs assist in the review and select writing of various written outputs
, including client reports, proposal submissions, and grant management deliverables, as well as coordinating various office support services including emails, appointments, and deadline calendars. The DAC will also work collaboratively with the AMC team to schedule activities, assist with research, manage databases, and complete other related proposal development and client management work as needed.

In addition to core administrative and fundraising support responsibilities, the DAC plays an important role in capturing, organizing, and maintaining institutional knowledge
, including documentation, transcripts, research materials, and internal resources. The DAC is expected to be curious about and comfortable experimenting with AI and digital productivity tools
, and to contribute ideas for improving workflows, documentation, and internal learning systems.

The DAC is evaluated based on:

• How effectively they carry out assigned responsibilities

• Overall client and employee satisfaction (as measured by formal and informal feedback)

• Progress toward performance goals outlined in annual goal‑setting worksheets

Prior professional experience in a non‑profit fundraising or federal grants and contracts business development role is preferred but not required. Familiarity with the proposal lifecycle (i.e., from opportunity identification through to post‑submission management), non‑profit fundraising databases (e.g., Candid, Instrumentl, etc.), and federal awards management processes (including from USAID, the Department of Labor, and other agencies) is highly preferred.

Experience in the skilled trades isn’t required, but because this role focuses on workforce development, candidates should be interested in learning about apprenticeship and union training programs.

We are most interested in candidates with strong organizational skills, attention to detail, and the ability to learn grant writing systems and requirements quickly.

• Mana…