Commercial Procurement Specialist

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Comfort Temp Heating & Air is hiring an in-office Commercial Procurement Specialist to keep commercial jobs moving by sourcing and ordering HVAC equipment, parts, and materials. You’ll receive the exact specs and product requirements from sales and technicians, then handle vendor sourcing, pricing, ordering, tracking, and documentation.

This is a phone-and-computer-heavy role. If you like fast pace, details, and being the person who makes sure the right equipment shows up at the right time, this is for you.

• Take purchasing requests from commercial sales and technicians, confirm what’s needed (model numbers, quantities, accessories, needed-by date)
• Source equipment/parts/materials through vendors and distributors; request quotes when needed
• Place orders and ensure pricing, part numbers, quantities, ship-to details, and lead times are accurate before submitting
• Track orders daily (confirmations, backorders, substitutions, revised ship dates) and proactively follow up with vendors
• Coordinate deliveries to job sites, warehouses, or will-call pickup based on the job schedule
• Document purchasing activity clearly in Service Titan (and/or your internal PO process) so operations, dispatch, and the field team always know status
• Resolve order issues (wrong parts, shortages, damages, returns, warranty replacements) and elevate urgent/recurring vendor problems to leadership
• Keep clean records (quotes, confirmations, packing slips, invoices) to support job costing and Accounts Payable

• Working knowledge of HVAC equipment/parts (commercial experience strongly preferred)
• Experience in procurement, purchasing, or materials coordination in HVAC/MEP/construction/service
• Strong Service Titan skills (or the ability to become power-user quickly if your ST usage has been limited)
• Comfortable on the phone and computer most of the day (multi-tasking with urgency and accuracy)
• Excellent attention to detail (part numbers, quantities, pricing, lead times)
• Strong communication skills: clear updates, clean notes, and professional vendor follow-up

• Commercial HVAC service or install background
• Distributor/vendor relationships in the HVAC supply chain
• Excel competence (tracking backorders, price comparisons, simple reporting)

• Move fast without missing details
• Enjoy being the “fix it before it becomes a problem” person
• Can juggle multiple jobs at once and prioritize what’s urgent
• Communicate clearly and don’t wait to be asked for updates

• In-office role with heavy daily computer and phone use
• Occasional coordination with warehouse/will-call (TBD if any lifting or site visits are required)

Send your resume and a short note about your HVAC purchasing/procurement experience to: