Academic Program Spec

Apply now Job no: 538294
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Academic Advising/Support
Department:  - HP-SLP LANG & HEARING SCI

Classification

Title:

Academic Program Spec I

Bachelor's degree and two years of relevant experience; or an equivalent combination of education and experience.

This position implements and coordinates all matters and administrative policies and procedures in the graduate program. Recommends procedures and solutions to the Department Chair, Program Directors, and SLHS faculty to ensure compliance with Graduate School policy. This position completes instructor workload (AAR) for all graduate curricula, assists Program Directors and Department Chair with modifying existing curricula in the Academic Approval Tracking System, and manages course delivery in the Data/Learning System Functionality (DLSF) system in the university Student Information System (SIS).

This position assists with managing academic and clinical education milestones in CALIPSO, a web-based application for speech-language pathology and audiology training programs.

Maintains records tracking continuing students’ progress toward key benchmarks, including program completion and good academic standing, successful completion of comprehensive exams, required clinical experiences, and research requirements. Collaborates with campus committees and personnel to ensure compliance with university rules and regulations. Oversees documentation of program coursework and grades for accreditation and reporting purposes, including course grade book and final grades for assignments, research reports, and virtual clinics.

In collaboration with Program Directors, creates and distributes annual graduate surveys and compile responses for reports.

Assists with logistics for graduate open houses, graduations, and special events. Plans graduate program orientations and reconciles p-card purchases related to these events. Attend program and department meetings.

Monitor and maintain UF and Communication Sciences and Disorders Centralized Application Service (CSDCAS) admission sites to ensure applicants have submitted materials through both portals. Maintain new applications in CSDCAS. Support Program Directors with downloading and sorting verified applications for the department admissions committee to a central computer drive location. Ensure Graduate School receives recommended graduate applications for admissions approval. Organizes applications, department rubrics, and admission valuations.

Pull CSDCAS reports. Communicate admission decisions to students. Work with Program Directors to ensure all admissions requirements are met.

This position assists Program Directors in guiding the applications/admissions process, course registration, graduate assistant (GA) appointments, health insurance, and immunization requirements, scholarships/fellowships, and various deadlines throughout the term. Facilitates communication between SLHS and the Graduate School, or faculty to foster professional development activities for MA and AuD students. Facilitates communication between SLHS and graduate students, faculty, mentors, course coordinators, Department Chairs, Dean’s Office, UF Graduate School, UF Registrar, UF Bursar, UF HSC Office, and other academic/administrative units as required.

This position maintains the departments Graduate Student Listserv, creates and maintains program digital records, assists with updating student handbooks, updates graduate-level syllabi, and maintains SLHS graduate program website updates.

Oversees the processing of applications and records for a variety of programs including admissions-related documentation. This position manages all aspects of the admissions process including pre-application advising, application packets, letters of admission, letters of appointment/hiring paperwork, and GA appointments. This position processes department-administered student funding, including tuition waivers, stipends, scholarships, and award payments for SLHS graduate students. This position also maintains and…