Accountant - Department of Neurosurgery

Position: Accountant I - Department of Neurosurgery

Accountant I - Department of Neurosurgery

Job #: 537694

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Salary: $25.50 - $28.98 per hour

Application Close: 02 January 2026

Job Description

The Accountant I position is a highly professional, key member of the finance team, working under the direction of the Finance Manager to support the Department Research Administrator(s) and the finance team. Responsibilities include budgeting, financial reporting, reconciliation, salary distribution, and post‑award activities in the Department of Neurosurgery, College of Medicine. The applicant will support all department funds (clinical, foundation, and research).

Post Award and Departmental Account Reconciliation

• Perform first‑level monthly reconciliations for all department accounts including Center sponsored project accounts.
• Format and prepare data for reporting and reconciliation purposes.
• Review all transactions for accuracy, ensuring proper accounting codes, fund usage, and compliance with university, college, and sponsor regulations for all transaction types (travel, PCard, purchasing, etc.).
• Close open encumbrances as needed.
• Follow departmental grant closeout procedures beginning 120 days prior to award expiration.
• Prepare and process journal entries and cost transfers as necessary to correct or reclassify expenses.
• Maintain organized documentation for all reconciliations and supporting expense backup.

Department Profit & Loss Statements (Unrestricted & Restricted Accounts)

• Prepare monthly P&L statements for clinical and research faculty, including all restricted research accounts.
• Review and present P&L statements with faculty monthly (via in‑person or Zoom) in collaboration with the Finance Manager and assigned Research Administrator.
• Ensure all applicable fund sources are included prior to data entry.
• Input and reconcile revenue, expenses, projected payroll, and encumbrances.
• Verify that monthly totals and summary tables align accurately.
• Coordinate with Research Administrators to resolve discrepancies and ensure accurate reporting.

Accounting Support

• Prepare invoices and collect backup documentation for Halifax Hospital, VA Stealth, Cranioplasties, and southeastern Health Care.
• Process deposits from VA, Cranioplasties, and southeastern Health Care.
• Assist the Research Administration Manager with restricted funding calculations and operating expense analyses.
• Perform ad hoc financial reporting as needed.
• Maintain the departmental account list to ensure timely updates for new and closed funds.
• Maintain fixed asset records and coordinate acquisition of new assets.
• Manage and process cell phone stipend forms.

Backup Support

• Provide backup support to other fiscal staff as needed, including travel (UF GO), UF Market and expense processing, PCard reconciliation, and other accounting functions to ensure uninterrupted departmental operations.

Required Qualifications

• Bachelor's degree in a relevant area.

Preferred Qualifications

• Ability to effectively communicate information through written and verbal interaction.
• Ability to work independently and establish priorities.
• Knowledge of Microsoft Word and Excel, as well as other software applications.
• Must work well in a team environment.
• Ability to explain and apply complex policy and procedures.
• Must be detail oriented.
• Familiarity with UF financial reporting sources.

Special Instructions To Applicants

For consideration, please complete an application and include a cover letter, resume, and the names and email addresses of three to five references. This requisition has been reposted; previous applicants remain under consideration and do not need to reapply. This position is eligible for veteran’s preference; if claiming veteran’s preference, upload a copy of your DD‑214 Member Copy 4 with your application.

Application must be submitted by 11:55 p.m. (ET) of the posting end date.

Health Assessment

Required:

No

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Our Commitment

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.

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