Accountant IV

Accountant IV

Job No: 537768

Work Type: Full Time

Location: Main Campus (Gainesville, FL)

Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support

Department:  - FA-PAYROLL AND TAX SRVCS ADMIN

Expected Salary: $75,000 - $85,000

Applications Close: 19 January 2026

Health Assessment

Required:

No

Link to application: (Use the "Apply for this Job" box below)./537768

Bachelor's degree in an appropriate area and six or more years of experience.

• This position plays a vital role in ensuring the accuracy and control of payroll and retro cost allocation accounting across the University. Responsibilities include educating campus departments on payroll distribution policies and procedures, supporting the review and correction of payroll and retro distribution errors, and facilitating the annual roll-over of payroll distributions into the new fiscal year.
• Involves developing and recommending policies, procedures, and processes that support effective fiscal and accounting operations related to payroll and retro distributions. Additional duties include maintaining the Payroll Distribution Listserv, processing system triggers as needed, and overseeing the review and approval of payroll-related journal entries.
• Responsible for reviewing wage refund calculations provided to departments and employees, including establishing payment plans when necessary. Oversees the collection of salary over payments or adjustments from employees and vendors, requiring proactive follow-up with former staff, departments, and external collection agencies.
• Acts as primary point of contact for escalated over payment issues, handling all related phone calls, emails, and correspondence. Compiles and provides data for dispute resolution and collaborates with Payroll Processing team within Payroll Services to ensure seamless coordination and compliance.
• Oversees biweekly reconciliation of payroll liability, accounts receivable, and other payroll-related accounts within the University's general ledger. Identifies chart fields with reconciling differences, investigates discrepancies, and implements corrective actions to ensure financial accuracy and compliance.
• Requires in-depth knowledge of the University of Florida's accounting system, Payroll On- and Off-Cycle processes, vendor payment procedures, and the handling of reversal and adjustment transactions related to over payments. Strong understanding of the interdependencies between Payroll, General Ledger, and Accounts Payable functions is essential.
• Provides leadership for direct report(s), including effective performance management, identification of training needs and professional development plans.
• Analyzes and evaluates current business processes and recommends actions to streamline processes or improve operational efficiencies. Develops appropriate and useful metrics and other information to continuously improve the quality and efficiency of service. Reviews cross‑functional financial practices and procedures to ensure consistency and creates critical process documentation.

Extensive knowledge of the accounting & payroll rules and regulations. Ability to determine work priorities, manage a large and complex system; work under extreme pressure and meet rigid deadlines; coordinate complex schedules with other University administrative offices; analyze and solve problems; interpret and implement procedural changes. Thorough understanding of accounting systems, payroll, general ledger, and tax reporting requirements. Ability to work and maintain effective working relationships with others, understand, interpret, and apply applicable rules, regulations, policies and procedures;

communicate in writing and orally; work both in a team and independently; proficiency in Microsoft Office.

Upload your cover letter and resume. Application must be submitted by 11:55 p.m. (ET) of the posting end date. The requisition has been reposted; previous applicants are still under consideration and need not reapply.

The University of Florida is an Equal Employment Opportunity Employer.

Hiring is contingent on eligibility to work in the U.S. The University of Florida is a public institution and is subject to all requirements under Florida Sunshine and Public Record laws. If an accommodation due to a disability is needed to apply for this position, please call 352‑392‑2477 or the Florida Relay System at 800‑955‑8771 (TDD) or visit Accessibility at UF.