Rsch Administration Manager

Job no: 541870
Work type: Staff Full-Time
Location: Main Campus (Gainesville, FL)
Categories: Business/Accounting/Finance, Office/Administrative/Fiscal Support, Grant or Research Administration
Department:  - AG-PLANT PATHOLOGY

Classification

Title:

Research Administration Manager

Bachelor’s degree and four years of experience in grant and contract administration; or an equivalent combination of education and experience.

Job Description:

Provide comprehensive research administration to ensure the overall effective coordination of research administration services, systems, policies, processes and compliance for a complex portfolio of awards with a major international subaward component.

Provide lifecycle pre- & post-award research administration supporting the fulfillment of all grant and/or contract requirements. Major duties include financial management and compliance for overall award and subrecipients but will also include proposal development, review and submission; submission and management of other research-related agreements; other award management duties including effort, expenditures, modifications, and closeouts; in addition to regularly communicating with the programs’ stakeholders.

Assist program leadership in the development, preparation, and submission of proposals to a variety of sponsors. Reviews requests for proposals (i.e., RFP, RFA, FOA, PA) and identifies the specific funding agency’s requirements while ensuring the policies are within or consistent with those of the sponsor, federal, state, University of Florida (UF) and IFAS guidelines. Ensure all proposal submissions meet published timelines and deadlines.

Assists program leadership in the development of budgets and budget justification. Facilitates processing of post-submission updates, and liaises as necessary with DSP, IFAS SPA, or other core offices.

Review award documents to determine the budget, restrictions, and other pertinent information and communicate that information to pertinent key personnel. Complete award setup and budget reconciliation in UFIRST and set up projection and tracking tools necessary for award management. Provide comprehensive award management and monitoring of post award activities including payroll distributions, commitments, cost share, effort, budget transfers, budget modifications, incremental and supplemental budget requests, subproject monitoring, subaward monitoring, no cost extensions, and cost transfers.

Reconcile expenditures to ensure costs are allowable, allocated, reasonable and consistent with funding agency regulations. Work closely with C&G to ensure timely close-out of projects.

Coordinate prior approval requests through core office. Work with program leadership to ensure concurrence between financial and technical reporting. Facilitates quarterly, biannual, and annual financial reports and ad-hoc reports for submission by the appropriate office.

Provide oversight, monitoring and support for complex subaward portfolio. Ensure subrecipients are following the terms and conditions of the subaward agreements, reviewing subrecipient invoices to ensure invoices are within the parameters of the subaward budget, all necessary support documentation is complete, consistent and correct, requesting clarification from the subrecipient regarding any unusual or excessive charges invoiced by the subrecipient, Ensures the timely submission of subrecipient invoices to C&G for approval and facilitates approval by Principal Investigator (PI) for payment.

Provide support to subrecipients in the administration of subawards including but not limited to onboarding new subrecipients, develop training materials and provide training on the…