OPS Clinical Research Coordinator UF Clinical and Translational Science Institute; CTSI

OPS Clinical Research Coordinator – UF Clinical and Translational Science Institute (CTSI)

Job No: 536140

Work Type: Full Time

Location: Lake

Categories: Grant or Research Administration, Health Care Administration/Support

Department:  - MD-CTSI-VILLAGES HEALTH CRC

Classification

Title:

OPS Clinical Research Coordinator (OPS Sponsored Projects Non‑Clerical)

NA The UF Health – Precision Health Research Center (PHRC) located in The Villages, FL, hosted within the Clinical and Translational Science Institute (CTSI) seeks an enthusiastic and qualified individual to fill the OPS Clinical Research Coordinator II position. This role partners with faculty and lead research coordinators to support the research program through participant recruitment, data collection, data entry, clinic liaison functions, and participant engagement.

The coordinator participates in research team meetings, retention strategy planning, and assists with study reports and publications. They develop and maintain a detailed recruitment and retention master list and collaborate with internal and external research partners, clinical providers, and community stakeholders. Strong communication skills, independent work ethic, and high motivation to deliver quality work products are essential.

• Assist the PI and lead coordinator(s) in reviewing protocols and specific aims.
• Perform study feasibility assessments.
• Identify resources needed for participants.
• Collaborate with the lead coordinator(s) to prepare a categorized budget and justification.

• Review and comprehend the protocol.
• Collaborate with the PI and lead coordinator(s) to prepare IRB and regulatory submission documents.
• Prepare other study materials (informed consent documents, telephone scripts, etc.).
• Ensure proper organization of study files, including regulatory binders and source documentation.
• Maintain templates and examples of essential documents.
• Perform quality assurance for regulatory binder, PHI, and study documents.
• Coordinate internal audits as appropriate.

• Support clinical conduct of research and perform duties as needed.
• Review and develop familiarity with the protocol, timelines, inclusion/exclusion criteria, confidentiality, and privacy protections.
• Communicate study requirements and provide training to study team members.
• Collect documents needed to initiate the study for sponsor submission (e.g., FDA Forms 1572, CVs).
• Develop recruitment strategies in accordance with IRB requirements.
• Conduct informed consent processes and manage amended consent forms.
• Screen subjects for eligibility and document outcomes.
• Coordinate participant tests and procedures.
• Collect data and ensure timely completion of Case Report Forms.
• Maintain study timelines and inventory of study supplies.
• Maintain study documentation files in accordance with sponsor and university policies.
• Retain all study records per sponsor requirements.
• Maintain communication with participants, lead coordinator(s), and PI throughout the study.
• Assist in protocol modifications and day‑to‑day study activities.

• Assist the PI and lead coordinator(s) with scientific and compliance reporting.
• Help register the study  and maintain current information.

• Collaborate with lead coordinator(s) to submit accurate closeout documents to federal agencies, university entities, and sponsors.
• Ensure secure storage of study documents according to university policy.

Expected Salary: $24.90 - $29.69 hourly

• Bachelor’s degree in an appropriate area and two years of relevant experience; or an equivalent combination of education and experience.

• Experience in healthcare or academic research environments.
• Customer‑service orientation and/or experience working with older adults.
• Commitment to participant protection and privacy.

• Familiar with regulations surrounding research participant recruitment, including human‑subject protection, health studies, and IRBs.

• Clinical trials management systems and survey tools (e.g., Qualtrics).
• Proficiency in Microsoft Office (Word, Outlook, PowerPoint),…