Director of Purchasing and Asset Management

Director of Purchasing and Asset Management Please see Special Instructions for more details.

Subject to criminal background check. Resume, cover letter, and unofficial transcripts are required in addition to application. Salary is $72,039 This position is based on the Gainesville campus. Travel off campus and between campuses may be expected, as needed.

North Central Texas College (“NCTC”) is an equal opportunity employer. NCTC does not discriminate on the basis of race, color, religion, sex or gender, national origin, disability, age, genetics, equal pay, or any other legally protected characteristic. NCTC prohibits harassment on the basis of a legally protected characteristic and/or retaliation for reporting a complaint.

Posting Number

Posting Number 9002032

Title

Title Director of Purchasing and Asset Management

Position Type

Position Type Full-Time

Department

Department Fiscal Affairs

Job Summary

The Director of Purchasing provides leadership and oversight for all college procurement functions to ensure timely, compliant, and cost-effective purchasing of goods and services. This position manages college wide purchasing processes, vendor relationships, and procurement contracts in accordance with state laws, Board policies, and sound purchasing practices. The Director also oversees the college’s fleet operations, including contract management, vehicle checkout, and driver eligibility compliance.

The role ensures departments have the resources and support needed to fulfill NCTC’s mission while maintaining high standards of stewardship, transparency, and customer service.

Responsibilities and Duties:

• Procurement & Purchasing Operations:
  • Leads, develops, and implements purchasing strategies, procedures, and best practices to support efficient, compliant procurement across all NCTC campuses.
  • Reviews and processes purchase requisitions for accuracy, compliance, and appropriate procurement method.
  • Prepares specifications, solicits quotes, and issues competitive bids or RFPs in accordance with Texas purchasing laws and NCTC policy.
  • Evaluates vendor submissions, conducts analyses, and makes award recommendations.
  • Identifies, evaluates, and onboards new vendors to support college needs.
  • Oversees procurement of office supplies, furniture, equipment, and Amazon purchasing processes.
  • Ensures proper asset tagging, inventory documentation, and participation in annual asset audits.
  • Manages surplus property processes, including disposal, auction coordination, or redistribution.
• Fleet & Vehicle Oversight:
  • Administers and oversees the college’s fleet management contract.
  • Coordinates vehicle check‑out procedures for employees and ensures compliance with all required documentation.
  • Verifies driver authorization and maintains accurate records of eligibility.
  • Ensures fleet vehicles are serviced, maintained, and available to support institutional needs.
• Leadership & Supervision:
  • Supervises staff in Central Receiving, Mailroom, and Switchboard operations.
  • Assigns work, develops schedules, and evaluates employee performance.
  • Provides training and guidance to faculty and staff on procurement processes and purchasing best practices.
• Compliance & Recordkeeping:
  • Ensures full compliance with state laws, Board policies, and internal procedures related to purchasing and contracting.
  • Maintains accurate and auditable procurement records and documentation.
  • Implements process improvements and updates purchasing procedures as needed.
• Other duties as assigned. Responsibilities and duties may change based on the needs of the department and the institution.

Required Education

Bachelor’s degree in Business required. Certified Texas Procurement Manager (CTPM) or Certified Texas Contract Manager (CTCM) preferred.

Required Skills & Abilities

• Knowledge of Texas purchasing laws, regulations, and public procurement best practices.
• Knowledge of contract development, analysis, and oversight.
• Proficiency with procurement software; experience with Jenzabar EX preferred.
• Strong analytical and decision‑making skills.
• Ability to develop and implement policies, procedures, and system improvements.
• Excellent communication, customer service, and vendor‑relation skills.
• Ability to…